About the Role
We are seeking a detail-oriented and proactive Finance & Administration Officer to join our team. This role is crucial in maintaining financial systems, ensuring compliance with standards, and supporting the smooth operation of our department. You will act as a key point of contact for staff, clients, and suppliers, providing advice and handling queries related to financial processes.
Main Responsibilities
* Maintain systems to ensure practices and procedures meet specified standards (e.g., administer imprest and unofficial funds, verify client finance records, ensure cash security).
* Prepare and process orders for goods/services, check delivery notes and invoices, and process payments after certification.
* Review financial information, arrange amendments, and handle queries from colleagues, suppliers, and clients.
* Prepare invoices for services/goods, check payments, update records, and manage debt recovery.
* Use IT systems (e.g., SAP, spreadsheets) to input, extract, and distribute information.
* Extract data for statutory returns and highlight relevant issues to senior officers.
* Act as a point of contact for routine advice and information.
* Prepare and process correspondence, reports, and other documents.
* Contribute to office management, including ICT, accommodation, and health & safety solutions.
* Uphold and promote equality, diversity, inclusion, and health & safety policies in all interactions.
Contacts & Relationships
* Regular interaction with operational and finance staff for information exchange and work instructions.
* Telephone and face-to-face contact with clients, suppliers, and external organisations to resolve queries and share information.
What We’re Looking For
* Strong attention to detail and organisational skills.
* Experience in financial administration and use of IT systems (SAP preferred).
* Excellent communication skills for liaising with internal and external stakeholders.
* Ability to work independently and as part of a team.
* Commitment to equality, diversity, and inclusion.
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