Scolmore have an exciting new opportunity for a Facilities Coordinator to support our busy facilities team, dealing with a range of tasks including fleet and waste administration, dealing with utility suppliers and contractors.
Main Duties
Fleet Admin/tasks:
* Scanning and filing of vehicle post and emails.
* Distribution of Fines to drivers and a follow up to ensure payment was made.
* Delivery of cars to garages.
* Helping to prepare cars for new drivers.
* Be a point of contact for drivers.
* Help to liaise with insurers and drivers in the event of an accident.
* Checking Fleet Invoice costs against VPU.
* Assessing mileage usage and actioning changes where necessary.
* Arranging for foreign travel permissions from lease companies.
* Liaising with insurers.
* Car inspections.
* Booking of Pool cars to staff.
Waste:
* Scanning and filing of Waste Transfer Notes and collation of waste amounts per contractor.
* Ensuring certificates and accreditation records from waste suppliers are current.
* Contacting waste suppliers in the case of a failed collection.
* Assessing waste supplier information making sure that everything is up to date and in order.
Utilities:
* Input of data from utility bills.
* Ensuring bill accuracy.
* Contact with suppliers where necessary.
* Be a point of contact for meter readings.
Contractors:
* Ensure contractors insurance certificates and any licenses are current.
* Logging contractors into the contractor log and ensuring existing induction records are up to date.
* Monitoring of the maintenance schedules and booking appointments for services.
* Book repairs to fixtures and fittings.
* Conduct site inductions.
Additional:
* Reasonable additional tasks related to the department.
* Communication with the rest of the Facilities.
Skills & Experience
Essential
* Attention to detail, working with a high level of accuracy
* Communication skills – confidence in liaising with colleagues and suppliers
* Problem solving skills
* Strong organisational skills with an ability to prioritise workload
* Effective administrative skills
* Some flexibility may be required on an ad hoc basis dependant on work requirements
* Full Driving Licence
* Computer literate and familiar with Microsoft Suite, including Excel, Outlook etc
Desirable
* Experience dealing with utility companies and contracts
* Basic understanding of ISO14001 standards
* Experience in fleet operations
Benefits
* Option to purchase up to 5 extra days annual leave
* Health Cashback Plan
* Pension Scheme
* Life Assurance
* Free Parking
Site Location: Scolmore House, Tamworth, B79 7UL
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