Job Description
Octagon Professionals is looking for a Project Financial Administrative Assistant to support the Program Management Support Office in Harwell. The Business Control Support Service consists of administrative support for internal costs, financial analytics, and manpower-related tasks.
Please note that the successful candidate will be employed by Octagon Professionals.
The tasks include the following:
* Support to Timesheets submission, approval, and reporting;
* Support for travel reimbursement claims;
* Support the implementation of Purchase Orders or contract-related objects and procure to pay business control-related objects;
* Support to Service Level Agreements;
* Support to the workforce database management;
* Support to cost checking for IT equipment/Software;
* Support internal cost monitoring;
* Support internal audits and quality management system audit preparation;
* Support the preparation of documents for the closure of various programs;
* Act as a focal point related to user problems with ESA-p, ESA-star, and EROS;
* Support to cost center missions;
* Support to Dashboards in Power BI, covering technical support, visualization, and general user training.
Job Requirements/Competencies:
* Minimum education – Bachelor’s degree in business subjects. Professional certifications in the management domain are an asset;
* Minimum 3 years of relevant work experience;
* Proficiency in the use of MS Office Software, Power BI, and Business Objects;
* Demonstrated experience in the space sector is an advantage;
* High capacity to interact and communicate with international teams, technical and business domains;
* Service delivery orientation;
* Effective time management;
* Highly proficient in communication in English (written and oral);
* Ability to act independently, as well as in a team;
* Forward thinking and proactive approach.