Building a sustainable tomorrow
BAM FM are recruiting a Mobilisation Coordinator to join the team based in Breakspear Park, Hemel Hempstead.
The Mobilisation Coordinator provides dedicated administrative support to the Lead Mobilisation Manager. Working closely with the Lead Mobilisation Manager, this role helps manage diaries, prepare documentation, track actions, and maintain records to ensure compliance with internal processes and client requirements. By keeping everything organised and on schedule from contract award through to steady state delivery, the Mobilisation Coordinator plays a key part in helping maintain control, meet deadlines, and deliver a professional service from day one.
Among many support services our enhanced family friendly package includes: Men’s and Women’s health, fertility support, maternity, paternity and shared parental leave, fostering leave, menopause support, carer leave, surrogacy and adoption support.
Your mission
• Administrative Support
Provide daily support to the Lead Mobilisation Manager, including diary management, meeting scheduling, minute taking and action tracking. Support with correspondence, file management, and maintaining trackers to ensure actions are closed out.
• Document & Data Management
Assist the Lead Mobilisation Manager with maintain project documentation such as mobilisation plans, contracts, risk registers and compliance checklists. Support data entry into CAFM and document management systems. Ensure accurate data entry and maintain version control within CAFM and document management systems.
• Meeting & Stakeholder Coordination
Arrange and coordinate meetings, prepare agendas, circulate papers and record minutes. Liaise with internal teams (HR, IT, Finance, Commercial, HSEQ, Procurement) and external stakeholders to ensure deliverables are met.
• Onboarding & Training
Assist the Lead Mobilisation Manager with DBS processing and prepare induction packs, maintain training records, and coordinate logistics for training sessions.
• Procurement & Logistics
Raise purchase orders, track deliveries and liaise with suppliers to support equipment and mobilisation logistics. Maintain procurement logs and file supporting documentation.
• Support Procurement Manager on subcontractor quotes, raising of purchase orders and termination letters.
• Compliance & Governance
Ensure all statutory, contractual and company requirements are met prior to service commencement, including H&S, risk assessments, insurances and safeguarding checks.
• Systems & Asset Readiness
Support CAFM system setup, asset data migration, IT equipment allocation and mobile workforce enablement in collaboration with relevant teams. Assist with data entry and record maintenance rather than technical setup.
• Continuous Improvement
Participate in pre and post mobilisation reviews and lessons learned workshops by preparing documentation, capturing feedback, and updating records for future reference.
Who are we looking for?
• Proven experience within an administrative or coordination role, ideally within facilities management.
• Strong organisational skills with the ability to prioritise competing tasks in a fast paced setting.
• Confident communicator with excellent interpersonal skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with CAFM systems for data entry and reporting is desirable.
• Experience in maintaining accurate records, trackers and logs to support compliance and delivery.
Qualifications
• Minimum of GCSEs (or equivalent) in English and Maths – essential
• Project coordination, administration or FM-related qualifications – desirable
• Health and Safety training (e.g. IOSH Managing Safely) – desirable
Personal Attributes
• Proactive and solutions focused, with a can do attitude
• Collaborative and approachable, with a team oriented mindset
• Detail driven, with a commitment to high standards
• Adaptable, flexible and resilient under pressure
• Aligns with BAM values around sustainability, collaboration and innovation
What’s in it for you?
A challenging and continuously changing environment in a forward thinking organisation.
In addition to an attractive salary and benefits package, we support further personal growth and development.
Your work environment
People are at the heart of what we do at BAM.
We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial.
We’re on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.
Be you! Join us today, so we can achieve amazing things together and build a sustainable tomorrow.
Who are we?
The art of building is about building for communities; it’s about building for life.
Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.
Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.