We have a current opportunity for a Contract and Procurement Administrator on a temporary basis. This would be an initial 6-month contract with a potential for extension. The role would be full time, but part-time candidates will be considered. Hybrid working is available.
Role and Responsibilities:
Drafting, Issue and Execution of Contract Variations and/or Contract Amendments in accordance with the company Limits of Authority (LOA) guidelines, as per the annual Contracting and Procurement work plan
Negotiate Purchase/Service Order Terms and Conditions on behalf of the organisation, ensuring commercial and contractual risk is considered in all supporting contractual documentation and that the company is not exposed to any undue contractual risk.
Ongoing Management of company Contract Database in Maximo, ensuring contracts variations/amendments are processed and executed in due time
Provide support to company Senior Buyer as required in busy periods and/or holiday cover to create and issue Purchase Orders and any Purchase Order Amendments using Maximo and keep the company Technical Team (s) updated with ongoing status
Build and maintain relationships with existing and new external Third-Party Contractors
Support Post Award Contract Management Compliance in terms of supporting Contract Owners by scheduling Quarterly Performance Reviews (QPR’S) with Third Party Contractors, facilitating post award kick off meetings and ongoing QPR meetings, and co-ordinating any non-conformance reports (NCRs) as appropriate. Record and issue Minutes of Meetings as required, & manage action trackers, expediting any action (s) until satisfactory close out.
Creation of new master Contract records and maintenance of existing Contract database in Maximo
Resolve Invoice Queries to aid timely 30 days payment, working with the organisation to resolve any disputes
Complete the onboarding process of New Suppliers
Full compliance with company Anti Bribery and Corruption (A.B.C.) Policy.
Any additional Contract and Procurement Administration as required from time to time to fully support Senior Contract Specialist (s), Commercial Manager/company Leadership Team in accordance with ongoing business needs.
Health, Safety and Environment:
Full compliance with Company HSEQ Policies, where applicable to onshore role.
Strategic Priorities:
Support business needs in accordance with the annual Contract and Procurement work plan.
Working Relationships:
Work collaboratively internally with the company organisation, including the company Leadership Team as required and externally with company Third-Party Contractors.
Education & Associations:
Bachelor’s Degree Law/Business Management or equivalent experience.
Additional Requirements:
5 years relevant Oil and Gas industry experience preferably gained through working within an Operator environment.
Good experience and understanding of LOGIC Industry Standard Model Terms and Conditions
Preferably office-based experience in an SCM function
Strong organisational, planning and negotiation skills.
Self-sufficient, with the ability to work under own initiative but also as part of a team.
Ability to prioritise and manage workload to meet business needs and working to tight deadlines.
Results oriented and commercially aware.
Good interpersonal and communication skills.
Maximo ERP System experience preferred but training will be provided
Always demonstrates professional behaviours, aligned with company Values, with functional departments, company Leadership Team and external Third-Party Contractors.
Contract position
If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/079901.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.