We are seeking a highly organised and efficient Document Controller to work with our project teams.
We are a UK & Ireland practice with strong connections across all of our studios in London, Sheffield, Cardiff, Glasgow, Belfast and Dublin. We work collaboratively as one team structured by sector, sharing resources, knowledge and skills. Ranked as one of the top 20 largest practices in the UK this year, other recent accolades include:
* AJ100 List of UK's Top Architectural Practices 2025
* Shortlisted, AJ100 Awards – Employer of the Year 2025
* Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025
* Shortlisted, Architect of Year Awards – Employer of the Year 2025
* Highly Commended, MMC Awards – Architectural Practice of the Year 2025
As Document Controller, you will be required to develop and implement processes related to document control and management. You will work with a project team in order to implement systems of control and also manage the process of distribution of internal correspondence and ensure good relationships with clients.
The role will involve coordinating with different departments within the team and ensuring that documents are kept in the right location and are accessible to all internal services. This involves checking and approving documents before they are filed and liaising with internal and external agencies to ensure that documents contain correct and understandable information regards their categorisation.
You will exhibit the following skills:
* Organisational skills and familiarity with effective filing.
* The ability to monitor and evaluate systems and to look for improvements.
* Good communication skills in order to co-ordinate the organisation's different departments.
* Ability to work to deadlines
* Experience with Microsoft office is essential, specifically Word and Excel.
We offer a friendly studio environment, an award-winning lifestyle package, and a commitment to your personal development through the HLM Academy.
Diversity, inclusion and belonging (DIB) is at the core of our business. We advocate equal opportunities, creating an inclusive working environment for all. If you have a disability and would prefer to apply in a different mode please contact our HR team for assistance.
Those shortlisted will be contacted.
HLM Architects is an Equal Opportunities Employer.