Personal Administration Assistant A leading facilities company based in Basildon, Essex are seeking a dynamic and organized individual to join their friendly team as a Personal Administration Assistant. This position offers a unique opportunity to contribute to the smooth functioning of our organization by ensuring effective personnel management and secretarial support. Key Responsibilities: Personal Administration Assistant Organizational Skills: Demonstrate excellent organizational skills to manage and prioritize tasks efficiently. Coordinate and schedule meetings, appointments, and events. Use of Microsoft Office Suite, particularly in Excel Discretion: Exercise discretion and confidentiality in handling sensitive information. Manage confidential documents and communication with utmost professionalism. Director Support: Work closely with directors to provide administrative and secretarial support. Prepare reports, presentations, and other documentation as required. Health and Safety: Oversee health and safety protocols and ensure compliance with regulations. Actively promote and maintain a safe working environment for all employees. Procurement: Assist in procurement activities, including vendor communication and contract management. Collaborate with relevant departments to ensure timely and cost-effective procurement. Staff Support: Provide support to all staff members, addressing queries and concerns promptly. Facilitate communication between management and employees. Manage staff rotas, holiday/absences/appointments/payroll Records Spreadsheets: Proficiently manage and maintain spreadsheets for various purposes. Analyze and present data in a clear and concise manner. Qualifications and Skills: * Proven experience as a Personnel Officer, Secretary, or in a similar role. * Strong organizational and multitasking abilities. * Excellent interpersonal and communication skills. * Discretion and ability to handle confidential information with sensitivity. * Familiarity with health and safety regulations and procurement processes. * Proficiency in Microsoft Office Suite, particularly in Excel