Location: Leman Street, London E1 8EYSummary:We’re looking for a proactive Senior Contracts Administrator to support the delivery of HVAC and mechanical service contracts. You’ll ensure works are completed on time, compliant, and to a high standard, while providing technical support to engineers and delivering excellent customer service.Responsibilities:
Coordinate labour, materials, and equipment for planned and reactive works
Support engineers with onsite technical issues and fault‑finding
Support all other admin where needed
Ensure PPM tasks meet SFG20 and HVAC standards
Keep site logbooks, documentation, and asset registers updated
Complete RAMS, reports, quotes, and task sheets on time
Carry out site audits, toolbox talks, and remedial identification
Liaise with clients, tenants, subcontractors, and the helpdesk
Promote Health & Safety compliance across all activities
Lead and support engineers and apprentices on site
What We’re Looking For
Strong organisational and communication skills
HVAC/Air Conditioning technical background
City & Guilds in A/C & HVAC; Mechanical Engineering diploma desirable
Experience with F‑Gas and HVAC systems
Basic IT literacy (Microsoft Office)
Confident working with engineers and clients
Minimum of 5 years' experience in contract administration within the building and construction industry.
Proficient in contract management software and Microsoft Office Suite.
Ability to work independently and manage multiple projects simultaneously.
Strong analytical and problem-solving skills.Why Join Us?
Varied role with technical and leadership responsibility
Opportunity to influence contract performance and customer satisfaction
Work within a supportive team with room to grow
Competitive salary (dependent on experience) + overtime opportunities
Travel expenses covered for foot-mobile engineers
Continuous training and professional development
25 days annual leave + bank holidays (increasing with length of service)
Pension scheme