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Administration specialist, estates and facilities

Coventry
University Hospitals Coventry and Warwickshire
Administration
Posted: 23h ago
Offer description

A vacancy at University Hospitals Coventry and Warwickshire NHS Trust. This role involves providing a specialised, comprehensive, and confidential administration service for the Estates & Facilities Department across all its functions, including Estates, Health & Safety, Sustainability, PFI Monitoring, and the Clinical Sciences Building.

Key responsibilities include:

1. Acting as a senior administrative point of contact.
2. Ensuring all documentation is up-to-date and well-organised.
3. Managing project work and utilising relevant IT systems.
4. Implementing and maintaining efficient office management systems.
5. Supporting team members across all Estates & Facilities functions.
6. Arranging meetings, events, and training sessions; composing and transcribing minutes; ensuring action points are followed up.
7. Managing enquiries effectively and ensuring prompt resolution, with appropriate records maintained.
8. Contributing to patient and business improvement initiatives, including data collation, reporting, and sharing ideas for service improvement.

This position requires effective collaboration, prompt communication, and accurate data management in line with Trust guidelines.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the UK's largest teaching trusts, known for modern facilities and leadership in healthcare research and innovation. The Trust is committed to diversity, equality, and human rights, fostering an environment where all staff can achieve their potential.

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