Join to apply for the Apprentice Administrator role at Ixion (part of Shaw Trust)
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Description
To ensure that the database systems are kept up to date in a consistent and accurate manner with all information, while providing administrative support to the wider team and ensuring that facilities and office consumables are well-maintained.
Description
To ensure that the database systems are kept up to date in a consistent and accurate manner with all information, while providing administrative support to the wider team and ensuring that facilities and office consumables are well-maintained.
Training Description
Full Description:
Duties & Responsibilities
* Creating new tenders and contracts on Job gen (soon to be obsolete) CRM & Easybop
* Once an opportunity has been quoted, update Job gen, CRM & Easybop with scope, value and status changes
* Entering new contract awards into COINS
* Creating job paperwork packs, when project complete to compliance check paperwork ready for data entry
* Scanning and saving all paperwork in a timely manner to the correct folders
* Raise waste notes
* Royal mail scanned paperwork to be sent to client within 5 days of completion
* When project is complete check that all air monitoring has been received, where missing chase analyst for copies ASAP
* Data entry into Multibase: exposures, personal monitoring for South & Midlands Offices
* Data entry ‘other’: Smart waste (carbon footprint), mask check sheet, TBTs & HAVs
* Take minutes and distribute for operations and supervisor meetings
* Book parking, accommodation and other travel requirements
* Create and submit expense claims for MD, and reconcile receipts for company cards monthly
* Once credit cards have been reconciled for the month, check against the credit card tracker to ensure that all costs have been accounted for (DF expenses/ MasterCard/ Amex, Amazon account)
* Reception and telephone duties
* Ordering office stationery and consumables and input into COINS (stationery)
* Holiday cover for contract coordinator role
* Assure360 role to be further defined, it will encompass all of the above in a slightly different format
Personal Attributes
* Organisational Skills
* Attention to Detail
* Communication Skills
* Time Management
* Reliability and Punctuality
* Initiative
* Professionalism
Knowledge
* GCSEs (or equivalent) in English and maths
* Experience with Microsoft Office (Word, Excel, Outlook)
* Some previous admin, customer service, or office experience
Qualifications
* A full UK Driving Licence is required due to the location of the office
Outcome Description
The completion of a Level 3 Business Administrator apprenticeship qualification is equivalent to 2 A Levels.
There will be additional learning opportunities after completion, such as an L4 apprenticeship, other training courses to upskill, or progress to a senior role within the wider company etc.
Description Of Working Week
Monday to Friday, 8.00am – 5.00pm.
Skills Required
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Administrative skills
* Initiative
* Time Management
* Reliability and Punctuality
* Professionalism
Qualifications Required
* GCSE English Language 4 – 9 Desired
* GCSE Maths 4 – 9 Desired
* Other A full UK Driving Licence is required A full UK Driving Licence Essential
Things To Consider
Employer Description:
Keltbray is a UK leading specialist engineering contractor, which offers engineering, construction, demolition, decommissioning, remediation, environmental services and reinforced concrete frame solutions. We are a key player in developing and maintaining Britain’s built environment and major civil engineering, operating in highly regulated climates and transforming sites across the UK.
Our purpose is to redefine the way sustainable development is delivered. Based on our collective experience, we collaborate at the earliest stage to design and self-deliver innovative customer solutions across technically demanding built environment and infrastructure sectors. Working in partnership with our stakeholders, we are actively contributing to economic growth, social advancement and environmental protection.
Diversity & Inclusion
We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm.
Seniority level
* Seniority level
Internship
Employment type
* Employment type
Full-time
Job function
* Job function
Information Technology
* Industries
Non-profit Organization Management
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