Job Introduction
To provide a professional and confidential Personal Assistant / Secretarial Support Service to the Assistant Director, working in liaison with other support staff within and across departments, building effective working relationships with peers across the Council. Main responsibilities of the post include:
1. To prepare and type confidential correspondence, documents, reports, letters, minutes of meetings, etc., draft and initiate correspondence as required.
2. To effectively manage the diary of the Assistant Director, organising appointments and arranging and administering meetings and interviews as required.
3. To design and maintain the Assistant Director's confidential and recording data/filing system and office systems, including email.
4. Act as a primary contact for the department, prioritise or action telephone enquiries, letters, and emails, or redirect to relevant areas within the function or other departments of the Authority.
5. Coordinate the preparation of reports for Committee, Corporate Management Team, and other meetings as required by the Assistant Director.
6. To make wide-ranging contacts on behalf of the Assistant Director, both internal and external to the Council.
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