Mullen Coughlin is a highly successful, fast growing multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to the rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including accrued time off, paid maternity and paternity leave, and a generous 401(k) program. At it's headquarters office, located at 426 West Lancaster Ave, Devon, PA, Mullen Coughlin's home office is over fifty-six thousand square feet, boasting the latest in technology and security, accommodating the projected continued growth of the firm, and providing all Mullen Coughlin employees access to amenities and resources to further their professional career, as well as their health and well-being. The Administrative Assistant – Business Development will work as part of a cohesive administrative team to support Partner and Associate Attorneys in our data privacy practice. This is a full-time position eligible for benefits, typically scheduled for 9:00am-6:00pm, with the potential to adjust to 10:00am-7:00pm for 2-5 days per week after training is complete. This hybrid position requires one day per week on-site, with additional days as needed based on workload/business needs. During the training period, 3-4 days per week on-site will be required. Responsibilities Maintain complex calendars. Generating daily, monthly, quarterly reports, as requested. Coordinating of cleaning professional, cleaning supplies, schedule repairs, along with check in/out schedule of New York apartment. Directly communicate with internal and external customers. Draft and finalize professional correspondence. Supporting the planning and execution of marketing events including development of agendas and timelines, logistics, venue research/selection, contract review and execution, event guest lists. Triage email communications. Coordination of travel arrangements for marketing attorney team. Organize and track sponsorships and upcoming travel for attorney team. Electronic filing of documents and electronic communications. Collaborate and support the team to provide responsive customer service. Coordinate travel arrangements. Prepare expense reimbursement reports for submission. Maintain client database. Perform other administrative tasks and special projects as assigned. Skills & Qualifications Experience in insurance industry, preferred Experience with event planning Ability to multi-task and effectively manage time. Working understanding of databases and strong, accurate typing and formatting skills. Must be highly organized with a desire to learn and apply new concepts/skills on a continual basis. Ability to communicate effectively, both orally and in writing. Strong interpersonal skills. Ability to work independently or collaboratively with team members. Ability to resolve issues quickly and efficiently. Strong organizational skills and attention to detail. ProLaw experience, a plus. Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, Dynamics, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications, such as ProLaw. Must have the highest integrity, including the ability to treat highly confidential information appropriately. To Apply Please use the application link to submit a resume and a cover letter through our online portal. Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity. Mullen Coughlin is not accepting resumes from search firms for this position. Relocation assistance is not provided for this position. Applicant must be authorized to work in the United States of America.