Assistant Medical Secretary - Obstetrics and Gynaecology
The purpose of this role is to provide secretarial support to the clinical team in Obstetrics and Gynaecology by typing letters and reports, dealing with telephone queries and ensuring appropriate diagnostic investigations are arranged.
Main duties of the job
To type clinic letters, correspondence, reports from digital dictation for the Consultant, Middle Grade and junior medical staff in adherence with standard turnaround times.
To manage own work ensuring all clinic letters are typed in chronological order.
To ensure signed correspondence is checked and dispatched daily. Forwarding letters/reports by either: post, telephone or e‑mail as required.
To ensure any dictated requests are actioned appropriately and to notify the relevant.
Daily review of cancer escalations liaising with clinicians/colleagues to ensure patients are treated in line with national key performance indicators.
Booking follow up appointments to ensure patients receive their care in the clinically requested timescales.
Covering of Medical Secretaries for annual leave or sickness, if required.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT, the George Eliot Hospital NHS Trust, and Worcestershire Acute Hospitals NHS Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster, and Ross-on-Wye.
Job responsibilities
For more information about the role and responsibilities please see the attached job description and person specification.
Person Specification
Education & Qualifications
* Educated to GCSE standard or equivalent - 5 subjects to include Mathematics and English
* RSA typewriting/word processing stage II or equivalent.
* Computing Qualification - ECDL or equivalent
Skills, Knowledge & Abilities
* Ability to effectively communicate both verbally and in writing to a wide range of people.
* Ability to provide cover for consultant secretaries.
* Ability to prioritise, organise and manage workload without supervision.
* Previous experience of dealing with the public.
* Previous secretarial experience of equivalent.
Experience
* Experience of working in a busy office environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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