Job Title: Workplace Coordinator
Edinburgh, Causewayside
* Permanent - 25 hoursper week (Monday to Thursday)
* Up to £15 per hour
* Sodexo Benefits package
Job Summary:
We are seeking a proactive and professional Workplace Coordinator to support the smooth operation of our working environment and ensure a five-star experience for all clients, customers, and staff. Acting as the first point of contact within the building, you will play a key role in managing access control, coordinating building maintenance, and supporting the delivery of essential office services. The ideal candidate is highly organized, service-focused, and capable of maintaining high workplace standards.
Key Responsibilities:
* First Line of Support:Serve as the main point of contact for all customers and clients within the building, addressing queries and providing prompt assistance.
* Building Access & Security:Issue and manage building fobs and follow access protocols, including de-alarming the building upon entry and alarming it when leaving last.
* Planned Preventative Maintenance (PPM):Maintain the PPM schedule and tracker. Ensure contractors have completed the necessary paperwork, permits, and safety checks before starting work.
* Office & Consumables Management:Oversee ordering and restocking of consumables and stationery. Manage deliveries and ensure goods are distributed appropriately across the site.
* Operational Support:Assist in the daily running of the workplace to support core business functions and ensure continuity of essential services.
* Customer Service:Deliver excellent customer service at all times, upholding professional standards and ensuring that all interactions leave a positive impression.
* Presentation & Safety Standards:Maintain high presentation standards across all areas of the office and promote a safe and clean working environment.
Person Specification:
Experience:
* Experience in a customer-facing or administrative role
* Working knowledge of office operations and customer service principles
* Experience writing and reviewing Risk Assessments and following health and safety procedures
* Experience in managing office supplies, deliveries, and contractor interactions
* Experience with security systems and permit-to-work processes
* Background in a professional or corporate environment
Skills & Abilities:
* Strong organisational and time-management skills
* Excellent verbal and written communication
* Ability to prioritise tasks and handle multiple responsibilities
* High attention to detail and accuracy
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Ability to work independently and as part of a team
* Confident in dealing with stakeholders at all levels
Personal Attributes:
* Professional, friendly, and approachable
* Customer-focused with a proactive mindset
* Dependable, punctual, and responsible
* Calm under pressure and adaptable to change
* Willing to learn and take on new challenges
A little more about Sodexo:
At Sodexo, our purpose is to create a better every dayfor everyone to build a better life for all.As the global leader in services thatimprove the Quality of Life, we operate in 55 countries, serving over100million consumers each day through our unique combination of On-Site Foodand FM Services, Benefits & Rewards Services and Personal & HomeServices.
We are committed tobeingan inclusive employer. Weare a forces friendly employer.We welcome and encourage applications from peoplewith a diverse variety of experiences, backgrounds and identities.We encourage our employees to get involved with ourEmployee Networks such as Pride, Sodexo Parents & Carers, SodexoDisability, Ability network, SoTogether, Generations and Origins.
We’re a Disability Confident Leader employer.We’re committed tochanging attitudes towards disability, and making sure disabled people have thechance to fulfil their aspirations.We run a DisabilityConfident interview scheme for candidates with disabilities who meet theminimum selection criteria for the job.
Clickhereto read more about what we do to promote an inclusive culture.
Ready to be part of somethinggreater?
Feed our customersand we’ll fuel your career.
Sodexo reserves the right to closethis advert early if we are in receipt of a high number of applications
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