Executive Assistant and Finance & Business Support Officer
Executive Personal Assistant
Hours: 20 hours per week. We embrace a flexible approach to hours + hybrid working from The Bolton Hub and home.
Reports to: Deputy Head of Finance
Contract: Permanent
If you believe you can fulfil the role summary, we’d love to hear from you!
Please email a Supporting Statement which describes how you meet the who we’re looking for section, plus your CV (CV 2 pages max) to recruitment@boltoncvs.org.uk.
The closing date is 12 noon on Monday 3rd November 2025.
Interviews for this post will take place on the week commencing 10th of November 2025. If you will not be available during that week, please note this in your supporting statement.
Why this role is important?
As the Executive Personal Assistant (Exec. PA) at Bolton CVS, you will play a pivotal role in driving the success of our organisation by directly supporting our Senior Leadership Team; predominantly our Chief Executive Officer (CEO) and Chief Operating Officer (COO). Your meticulous organisation, coordination & interpersonal skills will enable our senior leaders to focus on strategic initiatives and community-driven projects that make a real difference in Bolton. By efficiently managing diaries, communications, and projects, you will contribute to the seamless operation of our dynamic team, ensuring that our commitment to positively evolving our internal culture remains at the forefront. This role is not just about administrative support; it' s about being a key player in the engine that propels positive change across Bolton’s voluntary, community and social enterprise sector. If you are passionate about community impact and thrive in a fast-paced, collaborative environment, this role is your opportunity to be an integral part of the Bolton CVS team.
Key Responsibilities
* Diary Management: Efficiently support the management of the diaries of the Senior Leadership Team, ensuring effective use of their time and prompt scheduling of appointments and meetings.
* Communication Coordination: Act as a central point of contact for internal and external communications, handling emails, calls and correspondence with professionalism and discretion.
* Meeting Preparation: Prepare and circulate meeting agendas, documents and presentations, ensuring all necessary materials are available for productive discussions and informed decision making.
* Travel Coordination: Organise travel arrangements, including transportation, accommodation and processing expenses as needed.
* Data Management: Maintain accurate records, databases and filing systems, ensuring information is easily accessible when required.
* Project Support: Assist in the coordination and administration of various projects, contributing to the organisation’s value and impact.
* Event Management: Support the planning and delivery of high quality events, workshops and conferences, playing a key role in enhancing the organisation’s identity and presence.
* Confidentiality and Data Protection: Handle all information with the appropriate sensitivity and utmost discretion, maintaining a high level of confidentiality at all times.
Who we’re looking for
* Community Advocate: Genuine excitement about making a positive impact across Bolton's voluntary, community and social enterprise sector.
* Adaptable Team Player: Thrive in a fast-paced environment and contribute to the positivity and evolving internal culture.
* Organisation Expert: Top-notch organisational skills to handle diaries, communications, and projects for the senior leadership.
* Communication Whiz: Effective written and verbal communication, attuned to individual style and preferences.
* Tech‑Savvy Teammate: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and quick adaptation to new technologies.
Location
Bolton, England, United Kingdom
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