Autism Initiatives Northern Ireland are seeking to recruit a People Operations Coordinator to provide and deliver a generalist People Operations Coordinator (ER) service to the HR Manager and HR Adviser. Provide a high-quality administrative support within the HR department and work to the key areas of responsibility. This is a fast paced role, providing an exciting opportunity to join a friendly, dedicated and responsive team. As an employee of Autism Initiatives, the post holder will also be expected to: Provide high quality People Operations Coordinator (ER) support to the HR Manager, Adviser and HR department as required. Answer first level queries on behalf of the HR People team as required, ensuring all information is passed on to the appropriate person. Process correspondence for those both external and internal colleagues and stakeholders. To coordinate full administration of the Absence Management system. Including the recording of Absence Forms, Return to Work forms together with application of the Absence Caution procedure, including bundle preparation, providing advice and guidance to service managers, as appropriate on the completion of process. To identify trends with absence and potential issues for onward escalation. To identify errors in monthly absence management and remedy as appropriate. To coordinate the full administration of the Leavers process, including communication with service managers in relation to staff’s feedback and learning outcomes, acknowledging resignation letters, removal from systems and timely archiving of documents. To coordinate the full administration of employment contracts (including amendments and the variation process, when required). To support the production of annual leave calculations for staff, including yearly notifications to managers. To lead relating to the annual leave Loyalty Award, ensuring all relevant staff are identified and rewarded as appropriate. Accurate inputting and checking of data for the HR/Payroll database. As part of safer recruitment and ongoing employment, ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with AINI policy, regulatory bodies and local authority contracts. To support the Recruitment process as required. Co-ordinate staff badges process, across Northern Ireland. To support the Employee Relations processes, e.g. investigation, performance management and disciplinary process with note taking, bundle preparation and upkeep of files. To undertake the responsibility for notetaking in Investigation, Disciplinary, Grievance and Appeal hearings, producing accurate and efficient meeting notes capturing salient points, as advised by the HR Manager. Produce accurate reports in preparation of relevant meetings; interpret and analyse data, highlighting issues of concern, trends, etc utilising current processes and databases. To assist with the production and completion of ONS (Office of National Statistics) reports and submissions in a timely fashion. To assist with the collation of Subject Access Requests documents, including sourcing, copying and indexing of documents if required. Please refer to the attached job description for further details. You will enjoy an enhanced range of benefits designed to reward the outstanding support that staff provide. Some of these benefits start immediately, whilst others are awarded at later dates in recognition of loyalty, dedication and long service. Competitive salary. Employer pension scheme. Enhanced company sick pay. Enhanced maternity pay. Access NI paid. NISCC fee paid after two years service. Generous paid annual leave. Incremental increases to annual leave. Paid bank and public holidays. Birthday leave. Option to buy and sell annual leave. Long service awards. Monthly staff cash prize draw. Blue light discount card. Employee Refer a Friend initiative. Free Autism specific training. Comprehensive induction training. On the job learning. Buddy/mentor for new staff. Funded QCF development opportunities. Continuous learning & development opportunities. Line management support structure. Regular 121 meetings. Annual Performance review. Culture of recognition. 24/7 employee assistance programme (confidential counselling helpline) available from day one of employment. Offering free support from experts on a wide range of subjects from childcare and probate, to managing money and work life balance. Medicash health scheme, subject to eligibility. Menopause support line as part of Medicash scheme. Career break policy. Cycle to work scheme. Compassionate & Bereavement leave. Wagestream financial planning and support App – enables you to access money earned before pay day, set up savings and more. Essential criteria: CIPD qualified to Level 3 (minimum) or working towards this. Or alternatively, third level professional qualification. Working knowledge in HR related role. Full UK driving licence and access to your own vehicle. Proven knowledge of Microsoft Office including Excel and Word and high standard of computer literacy and accuracy. Ability to input, analyse and check data to ensure all information is up to date and accurate. Demonstrate accuracy and attention to detail in all aspects of work. Demonstrate accurate and efficient note taking. Ability to work as part of a team within the organisation. Ability to work to deadlines without supervision and to prioritise a varied workload Excellent written and verbal communication skills. Proven experience of producing high quality reports and meeting documentation. Strong customer focus skills. Desirable criteria: Experience of working in a social care environment. Familiar with the Access NI and RQIA recruitment standards. How to apply? If you think you have what we are looking for and are interested in joining our team in Belfast we’d be delighted to hear from you. Please complete the online application form. Please note this post is subject to an enhanced check by Access NI. Those on the barred list, need not apply. Autism Initiatives are an Equal Opportunities employer. We are committed to Equality, Diversity and Inclusion in employment and service delivery. We welcome applications from all suitably qualified applicants, however, we particularly welcome male applicants and also those from a Protestant Community background as these cohorts are currently under-represented. Registered Charity No: XR72211, NIC 104641. Currently we are unable to provide Sponsorship or take over Sponsorship of an employment Visa.