STRABAG UK are seeking a highly organised and proactive Executive Assistant to support our Business Unit Directors in Edinburgh as part of our expanding presence in the UK infrastructure sector.
What matters to us
* Fullyconversant with all Microsoft packages, inc. PowerPoint, Word, Outlook andExcel
* Fullyconversant with GDPR regulations
* A good standard of education, preferably at degreelevel however as min. to A level standard
* Able to touchtype with RSA Typing Skills Stage III (advanced) qualification withdistinction, or equivalent.
* Discretion and Trustworthiness (confidential information)
* Extensive successfulexperience of working in a senior support role within a corporateenvironment.
* Great interpersonal and communication skills
* Experience ofsupporting the CEO / Managing Director of a large organisation.
* Previousexperience within the Construction industry is desired but not essential
STRABAG - Work On Progress: Becoming Climate Neutral by 2040.
Your contribution to our company
* STRABAG UK is expanding its presence in the UK infrastructure sector, with a strategic focus on growing our operations in Scotland. As part of this exciting phase, we are seeking a highly organised and proactive Executive Assistant to support our Business Unit Directors and play a key role in enabling the next stage of our growth.
* This is a unique opportunity to work at the centre of a dynamic and ambitious leadership team, helping to drive the development of major infrastructure opportunities in a new and rapidly evolving market. The successful candidate will provide high-level executive support, ensuring the Directors are able to operate effectively while building relationships, pursuing new projects, and establishing STRABAG’s footprint across Scotland.
* We are looking for someone who thrives in a fast-paced, professional environment, demonstrates exceptional attention to detail, and can confidently manage competing priorities. As a trusted partner to senior leadership, you will contribute directly to the efficiency and effectiveness of the team while supporting the wider growth of STRABAG’s infrastructure business in the UK.
Requirements:
* Organise and manage the Business Unit Director’s Calendars both Technical and Commercial Manage emails and written correspondence, acting as a liaison between BU Directors and other departments on the project.
* Draft, format and proofread reports, presentations and other documentation.
* Assist with project and event coordination, plan company events
* Co-ordinate the BU Directors daily correspondence and communication.
* Make all travel and accommodationarrangements, when necessary, including all elements of internationaltravel.
* Operate as the key contact betweenthe BU Directors, other directors, senior managers and senior staff.
* Manage internal/external communications and arrangements on behalf of the BU Directors
* Arrange external and internal meetings, as required.
* Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
* Seekways of streamlining processes and making efficiencies.
* Prepare presentations usingPowerPoint and other media.
* Provide routine and ad hoc management information and reports.
* Prepare and review documents for grammar, spelling, punctuation formatting and/or technical accuracy.
* Create and maintain paper and computer-based filing systems.
* Conduct financial duties, for example, processing invoices.
* Draft Authority to Recruit (ATR) for BU Directors and obtain relevant signatures
* Maintain commute cost spreadsheet and update in line with CCFs
* Submit official documentation through Adobe for BU Managers signatures, including CCFs, home working letters, etc.
* Always uphold confidentiality and respect sensitivities.
* Other tasks as assigned by the BU Directors
* Fully conversant with Microsoft Officepackages and competent in IT activities.
What you stand to gain
* Opportunity to work and have a lasting impact on landmark UK infrastructure projects.
* Collaborative and innovative working environment.
* Professional development and career progression.
* Competitive salary and benefits package including private health cover, 9% pension and 25 days holiday
* We stand for respect, partnership, and sustainability, creating a work environment that promotes safety, health, and development. Our committed and healthy employees are our most valuable asset – the foundation for sustainable growth and innovation. With our "People. Planet. Progress." strategy and the motto WORK ON PROGRESS, we drive change forward – with the goal of climate neutrality by 2040.
This happens after the successful application
1. Screening of applications – careful review and evaluation of submitted documents
2. Decision, whether to invite an applicant to an interview
3. Getting to know the candidate in a virtual or personal setting – the number of interviews may vary depending on the position
4. Welcome to STRABAG SE– clarifying the offer and the final details regarding the candidate’s entry
Discover more opportunities to work for us.
#J-18808-Ljbffr