Overview
PURPOSE & IMPACT: Provides administrative support to the Supplier Assurance Team, including the management of systems and accurate maintenance of documentation to enable the smooth running of the team and its activities.
Responsibilities
* Provide day to day management and maintenance of the Supplier Assurance Systems
* Maintain up-to-date status of key documents including Approved Supplier lists, Audit Plan, Supplier Certifications, Procedures and other supplier assurance due diligence documentation
* Produce ad-hoc and regular reports to support investigations, issue resolution and supplier management decisions, including the provision of technical data and trend analysis as required
* Act as main contact point for the 3rd party Audit provider, liaising with both the Audit provider and Supplier Assurance Managers to ensure a smooth and seamless delivery of the Audit Plan
* Coordinate regular meetings with Audit provider, taking notes of the meetings including key decisions and actions
* Maintain and update Supplier Assurance due diligence governance process as required
* Support supplier onboarding and product launches by ensuring timely coordination and completion of Supplier Assurance gate keeping activities
* Work closely with FSQR Data & Analytics Team to produce Supplier Assurance dashboards and reports, and ensuring the integrity of supplier performance data and metrics
Supplier Audits
* Provide administrative support to the Head of Supplier Assurance in the creation of the annual third party audit plan
* Liaise with third party audit providers to ensure audits are planned, delivered, and followed up effectively
* Monitor delivery of the audit plan, providing status updates as required and escalating issues for resolution
Qualifications
* Experience of working in a food safety, quality assurance, or supplier assurance within FMCG or food manufacturing business
* Strong IT proficiency - including Office 365, data analysis and reporting tools (e.g. PowerBI)
* Experience of using and maintaining cloud based systems (e.g. Quor QMS system)
* HACCP/Food Safety qualification desirable
* Experience working with third-party audit providers and/or global certification bodies desirable
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