OFFICE MANAGER - PERMANENT - HYBRID - LONDON - NEGOTIABLE SALARY
Robert Half are thrilled to be working with a brilliant client in their search for a permanent Office Manager, located in the City of London, offering hybrid working! This is a hands-on, varied role ideal for someone who thrives in a fast-paced environment and enjoys making things run brilliantly behind the scenes.
Things to know:
1. Job Title: Office Manager
2. Salary: Negotiable
3. Location: City of London (with occasional travel between offices)
4. Working pattern: Full-time - hybrid (3 days onsite, 2 days working from home)
Responsibilities:
5. Oversee day-to-day operations across all 4 offices to maintain a safe, well-presented, and efficient workplace.
6. Manage relationships with serviced office providers, suppliers, and contractors, owning all facilities contracts and leading renewal negotiations in line with procurement and ESG principles.
7. Lead Health & Safety across the business, acting as Lead Fire Warden and Lead First Aider, and training others.
8. Support facilities-related onboarding and offboarding processes.
9. Manage switchboard, shared inboxes, post, printers, desk booking systems, and other office tools.
10. Support office moves, refurbishments, upgrades, and the sourcing of new locations.
11. Line-manage the Office Coordinator, providing support, guidance, and performance reviews.
12. Help manage recruitment for Business Support roles and ensure balanced workloads across the team.
13. Provide cover and support for EA/PA leads during busy periods or absences.
14. Oversee office supplies, equipment, procurement, and all related records and documentation.
15. Prepare and format documents (Word, Excel, PowerPoint, DocuSign).
16. Coordinate meetings, events, and logistics for document signing.
17. Monitor office budgets and expenses.
18. Provide regular updates and recommendations for improvements.
19. Act as the go-to person for all office-related queries across the company.
20. Work closely with HR, IT, and the wider Business Support team on cross-functional initiatives.
21. Lead or support the delivery of cross-office activities and communications.
Requirements:
22. 5+ years' experience in a similar Office Manager role, including team management.
23. Strong organisational skills, attention to detail, and the ability to juggle multiple priorities.
24. A flexible, proactive attitude with a collaborative and positive approach.
25. Comfort handling confidential information.
26. Advanced MS Office skills plus experience with Adobe, DocuSign, HR systems, and expense/document management tools.
27. Someone who can see the big picture and create smarter, more efficient processes.
28. Minimum A-Level education or equivalent.
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.