Our client is a leading engineering and project services company who provide bespoke solutions across a number of marine related areas. Due to growth, they now require an Administrator to join their busy North East office.
The Role
Provide administration support for onsite staff as required - including approval of PO's & Requisitions in IFS.
Assist Facilities Manager with admin tasks including Compliance, Training and Calibration registers
Assist other teams with admin tasks including recording, scanning, filing of works orders and completed documentation and general tasks
Raise relevant Purchase Requisitions in line with IFS process for goods and services
Telephone operator and general reception duties
Meet & greet clients, visitors and customers at reception ensuring all visitors complete an HSE induction
Attend meetings with Heads of department to take MOM in a confidential approach
Reconciliation of company credit cards monthly, safe storage of credit card receipts throughout the month
Create and maintain a site wide staff holiday calendar for on-line viewing
Checking documentation compliance
Ensuring all consumables for the facility are in place, including stationery and water supplies
Filing of site documentation including Daily Equipment Checklists
Managing and co-ordination of internal/external meetings, bookings and refreshment provision
Organise mail distribution and transfer between sites
Liaise with cleaning company - ensuring consumables are resupplied
Liaise with local trades and services as required for minor repairs and overhead suppliers
Manage car park pass and FOB system for access to the facility
Organise fire alarm each Friday and ensure correct records are kept
The Person
Previous experience within a similar administration role
Flexible and knowledgeable to work across disciplines and share ideas
Attention to detail - closer/finisher
Ability to work to tight timescales, deadlines and under pressure
Ability to co-ordinate and manage own work related activities to achieve quality, and timescales
Ability to plan own work
Ability to use past experience and knowledge to achieve work requirements on time
Ability to work and interface with others in a cross functional environment
Willing to adapt and embrace new ideas and methods.
Strong administration skills - Excellent IT skills (Excel, Word, PowerPoint, experience of ERP system preferred.) Experience of working with data input - Excellent communication skills