BCD Meetings & Events: Event Project Coordinator
About us:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the worlds most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&Es team of 1,500+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. In the UK we have a team of around 300 located across four BCD offices or remote based.
While we cant guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
About the role:
We are currently recruiting an Event Project Coordinator to support our housing and delegate management team working on a client dedicated account for a global management consulting firm. This role will sit within this team under the team manager to deliver all housing and delegate management needs for our clients events. As an integral part of this team, you will be responsible for management of attendees to the clients events including accommodation and general registration management.
You will have experience of working in either housing contracting or experience of project management for hotel reservations and/or delegate registrations. You will also be comfortable working with databases / registration platforms in order to extract and interrogate data. You will have strong attention to detail and time management skills.
Sound like you? Read on!
As an Event Project Coordinator, you will:
Manage and be accountable for a specific housing & delegate management related projects for a dedicated client, ensuring f ull understanding of the overall project and first-class delivery in a structured and timely manner, ensuring the client expectations are met at all times
Ensure that all project elements function effectively and offer a professional service to both internal and external clients
Prepare regular reports and documentation in providing status updates from extracting data from the relevant systems
Contribute accommodation and delegate management expertise to the creation and implementation of Statements of Work (SoWs) including demonstration of clear understanding of Clients requirements, accurately agree the specifics of accommodation deliverables, services to be provided, costs, hotel contract timelines/issues and resource parameters
Manage or assist in the smooth delivery of onsite housing and delegate management services including preparation of on-site housing and delegate management systems and documents, ensuring that the client expectations are met at all time (both in the UK and overseas)
Youre good at:
Have the ability to work well under pressure and to tight deadlines while prioritising your workload and being able to adopt to ever changing circumstances
Building and maintaining strong working relationships with your team and the client
Smooth running and day to day management of events, including management of the project email inboxes
Communicating with team members and the client in a calm, proactive and collaborative way
High level of accuracy and attention to detail while displaying a professional attitude at all times
Experience and knowledge of hotel contracts and / or experience in project management for hotel reservations or delegate registrations
You might also have:
Previous experience of using Cvent database or other registration platforms
An event management degree
You should know:
This role can be a hybrid role that requires 2 days a week in our Fleet office
Our standard working hours are 9:00am - 5:30pm with an hour break
You must have the ability to travel within the UK and overseas
How to apply:
Click apply now to be considered
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