Our client based in Cranfield are looking for an experienced Administrator with excellent communication skills to join their busy team on a Fixed Term Contract covering Maternity for a duration of 1 Year.
Role Purpose
The Property Administrator provides essential administrative, audit and coordination support across Rental compliance, Sales and Marketing.
This role ensures accurate record-keeping, smooth operational processes, and effective communication between internal teams, contractors, and external partners. The position acts as a central point of control for documentation, trackers, and reporting, supporting the efficient running of tenancies, maintenance activities, sales and marketing outputs.
Key Responsibilities
1. Compliance & Tenancy Support
* Run monthly checks on compliance and appliance trackers for all projects.
* Produce monthly summary reports for PMs/SMs to follow up with contractors.
* File and maintain all trackers within Documove.
* Ensure trackers are accessible to Touchstone and Annington Rentals teams.
* Act as a point of audit and control for documentation supporting tenancy management, maintenance visits, and statutory checks.
2. Sales & Marketing Administration
Show Homes
Maintain accurate records of show home and sales furniture, ensuring a robust audit trail.
• Coordinate access to furniture stores.
• Organise contractors for furniture removals, installations and related logistics.
Sales Admin
• Update all pending sales, reservations, exchanges and legal completions.
• Issue weekly sales reports to relevant stakeholders.
Invoices & Purchase Orders
• Check LSL monthly invoicing, approve and submit for payment.
• Raise purchase orders and process team-related invoices.
Customer Services & General Team Support
• Provide administrative cover for the Customer Services function when required.
• Assist with logging, tracking and updating customer service cases.
• Support communication with residents, contractors and internal teams to ensure timely resolution of issues.
• Carry out general administrative duties across the wider team, including document preparation, meeting support, data entry and coordination tasks.
• Contribute to continuous improvement of processes and documentation standards.
Skills & Attributes
* Strong organisational and record-keeping skills.
* High attention to detail and accuracy.
* Confident communicator with internal teams, contractors and external partners.
* Ability to manage multiple tasks and deadlines.
* Proactive, reliable and able to work independently.
* Competent with digital filing systems (e.g.Documove) and standard office software.
* Excellent MS Office skills and experience.
Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).
Please note due to the volume of applications we receive you will only be contacted if we are progressing your application