As a Legal Secretary, you will be responsible for providing administrative support to the Conveyancing team. This includes preparing correspondence, documents, and mail through accurate audio-typing and word processing.
The role involves administering daily filing, opening, closing, storing, and retrieving client files according to detailed procedures.
* Key Responsibilities:
* Administrative Support: Prepare correspondence, documents, and mail for dispatch through accurate audio-typing and word processing.
* Filing and Storage: Administer daily filing, opening, closing, storing, and retrieving client files according to the office manual's detailed procedures.
* Copying and Printing: Arrange for copying tasks to be completed in person or delegate when possible.
* Scheduling and Meetings: Make appointments, arrange meetings, and maintain an up-to-date diary for the principal.
* Event Planning: Prepare the conference room for meetings, tidy, and clear the room after each meeting.
* Refreshments and Hospitality: Provide refreshments as requested.
* Team Support: Offer assistance to other secretaries as needed.
* Mentorship: Provide guidance to junior and temporary secretaries when required.
* Client Interaction: Attend clients in person and over the phone, providing professional and friendly support in line with the firm's client care standards.
* Confidentiality: Ensure the confidentiality of all firm and client documentation and information.
Requirements:
* Conveyancing Experience: Previous experience working in a Conveyancing department is essential.
* Literacy and Communication Skills: Strong literacy skills and effective communication abilities are required.
* IT and Keyboard Skills: Suitable standard of keyboard and IT skills is necessary.
* Teamwork: Ability to work collaboratively as part of a team is crucial.