Details Reference number 348523 Salary £32,498 - £48,561 London £35,070 - £48,561 - National £32,498- £45,831. Please ensure that you read the Pay and Reward information for Civil Service and internal colleagues before applying. A Civil Service Pension with an average employer contribution of 27% GBP Job grade Higher Executive Officer Level 2a Contract type Permanent Business area OFGEM - Corporate Services Type of role Procurement and Contracts Management Working pattern Flexible working, Full-time Number of jobs available 1 Contents Location About the job Benefits Things you need to know Apply and further information Location Cardiff, Glasgow, London About the job Job summary As a Procurement Manager, you will play a crucial role in optimising our procurement practices and managing supplier contracts. Your expertise will directly impact our organisations success. In this role, you will collaborate with Senior Procurement Partners to understand current and future procurement needs providing expert advice and support throughout the procurement process. You will also ensure compliance with regulations and best practices as well as maintaining accurate records. As a Procurement Manager youll educate managers on effective procurement approaches and instil value for money awareness and identify risks and propose effective measures to address them, including legal risks. From a contract management perspective, your responsibilities will also include creating and managing segmentation processes and management information (MI) for supplier and contract performance optimisation. Youll be reviewing spend and service against contracts, addressing anomalies and performance issues plus conducting thorough reviews of specific contracts, identifying areas for improvement. To excel in this role, you should have qualified CIPS membership, Proven experience in procurement and contract management. Youll also have strong knowledge of procurement regulations and best practices, excellent analytical and negotiation skills plus the ability to communicate effectively with stakeholders at all levels. Ofgem is a non-ministerial government department and an independent National Regulatory Authority. Our principal objective is to protect the interests of existing and future electricity and gas consumers. We do this by promoting value for money, promoting security of supply and sustainability, for present and future generations of consumers, domestic and industrial users, the supervision and development of markets and competition, regulation and the delivery of government schemes. We work effectively with, but are independent of, government, the energy industry and other stakeholders within a legal framework determined by the UK government and the European Union. The purpose of the procurement manager role is to partner with specific directorates (at senior management level and supporting their teams) to ensure robust, compliant procurement activity, deliver training on contract management, and support planning and execution of efficient, effective procurement and contract management practices across the directorate. Collectively, the Procurement team will transform the quality of procurement activity across Ofgem to ensure efficiency, maximum compliance and robust supplier/ contract performance management, as well as delivering high value for money outcomes this post is instrumental to these objectives being achieved. Key Responsibilities Procurement Working closely with Senior Procurement Partners to help support directorate Directors and their SMTs to understand current and future procurement requirements to create a medium to long term plan. Provide advice, support and manage the procurement process for relevant contracts, ensuring value for money achieved. Manage and execute all procurement activities in line with required regulations and controls, ensuring best practice is adopted. Maintain precise procurement records maximising opportunities to digitise, standardise and automate data, to both insight, inform reporting and advice. Provide guidance and education to inform managers of effective approaches to procurement (process, policy, regulations), instilling value for money awareness. Identify risks and issues and present papers, proposals on effective measures to address, implementing changes as agreed. In particular, ensure legal risks on procurement activity are understood and mitigated using OGC advice. Contract Management Support the creation of and manage appropriate segmentation processes and MI to allow Ofgem staff to optimise their management of supplier and contract performance. Support directorates with reviewing spend and service against contracts, liaising with suppliers on any anomalies, performance issues, escalating and resolving as appropriate. Undertake reviews of spend and services against specific contracts, identifying issues, and taking corrective action as necessary. Analyse supplier suitability, contract terms and negotiate where appropriate to drive better performance or value for money. Take a lead in supporting supplier review meetings (tenders, performance reviews), to ensure appropriate services and terms are agreed to support directorate requirements. Development Work on specific projects and reviews, as directed by the Head of Procurement to support the development of new processes, systems, to enhance the procurement and contract management function. Mentor the procurement officer for your directorate areas. Deliver a rolling programme of procurement and contract management training across Ofgem to maximise procurement compliance and contract performance management best practice across the organisation. More information about the role and the application process can be found in the application pack and role profile below. Person specification In the event of receiving a large number of applications an initial sift may take place on just the identified lead criteria indicated below. Essential Experience running tenders independently. (Lead criteria) Experience in best practice procurement, tendering and contract management (Lead criteria) Achieved level 4 (or working towards) full member of CIPS professional body. A good understanding of prevailing procurement regulations and experience of applying effectively these across a wide range of activities (size, scope, complexity). Excellent business understanding with ability to communicate effectively, negotiate and influence. Ability to plan and prioritise effectively according to business needs as well as enhanced commercial acumen and financially aware. Strong all round communication skills, influencing ability, confidence and resilience with excellent IT skills, including Excel and Word Desirable Experience of working in public sector procurement. Behaviours We'll assess you against these behaviours during the selection process: Working Together Managing a Quality Service Delivering at Pace Technical skills We'll assess you against these technical skills during the selection process: Please refer to the Candidate Pack and Role Profile attached for full details. Benefits Alongside your salary of £32,498, OFGEM contributes £8,774 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; Hybrid working (currently 1 day a week in the office but is in review), flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targets of establishing a Net Zero energy system by 2050. This exciting blend of professional challenge and personal reward identifies career opportunities at Ofgem as something to get excited about. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. When you press the Apply now button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications. You will then be asked to provide a 1250 word personal statement evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service