Responsibilities:
1. Office Management:
* Oversee the day-to-day operations of the office.
* Ensure the office environment is clean, organized, and conducive to productivity.
* Manage office supplies and equipment, replenishing as needed.
* Handle incoming and outgoing mail and packages
2. Facilities Maintenance:
* Maintain the common areas, including meeting rooms, reception area, and kitchen, ensuring they are tidy and well-stocked.
* Coordinate cleaning services and ensure cleanliness standards are met.
3. Client Interaction:
* Serve as the first point of contact for visitors and clients, providing a welcoming and professional reception.
* Answer phones, respond to inquiries, and direct calls to appropriate staff members.
* Assist with scheduling appointments and coordinating client visits.
4. Telephone Communication:
* Answer incoming phone calls in a professional and courteous manner.
* Transfer calls to the appropriate departments or individuals.
* Take accurate messages and relay them promptly to the intended recipients.
5. Administrative Support:
* Provide administrative support to staff members as needed.
* Handle incoming and outgoing mail and packages.
Qualifications:
1. Proven experience in office administration or a similar role.
2. Strong organizational and multitask...