Job description
Administrative Officer
Location: Newry
Salary: £14.52 per hour
Contract: Temporary
Working Pattern: 36 hours - Office Based
The Role
An opportunity has arisen for a Clerical / Administrative Officer to provide a comprehensive clerical, secretarial and reception service within a busy public-sector work environment. This role will suit a highly organised administrator with strong IT skills and a professional, customer-focused approach.
Key Responsibilities
* Provide full secretarial support including typing correspondence, reports, memos and preparing PowerPoint presentations.
* Attend and service meetings, accurately recording proceedings, producing minutes and completing follow-up actions.
* Manage computerised booking systems and diaries, including follow-up on booking requirements.
* Administer the Time Management System, maintaining both manual and computerised records.
* Process invoices and assist with accounts receivable administration.
* Carry out cash-handling duties including receipting payments and lodgement of monies in line with established procedures.
* Deliver reception services, including operating a switchboard and handling enquiries professionally.
* Manage incoming and outgoing post.
* Maintain accurate record-keeping systems using databases, spreadsheets and manual filing.
* Input, retrieve and maintain data across a range of information management systems.
* Provide desktop publishing support for newsletters, flyers and promotional materials.
* Assist with communications, marketing campaigns and events.
* Support the preparation of reports, statistics and research activity as directed.
* Manage office supplies and operate a wide range of office equipment.
* Work collaboratively as part of a team to improve systems, procedures and service delivery.
General Duties
* Undertake all duties in compliance with Health & Safety legislation, organisational policies and relevant codes of conduct.
* Maintain confidentiality at all times.
* Participate in training and development activities.
* Undertake duties in a manner that promotes a positive professional image of the organisation.
* Provide flexible working support to meet service demands.
* Carry out any reasonable duties appropriate to the grade of the post.
Ideal Candidate
* Proven experience in a clerical, administrative or secretarial role.
* Strong IT skills including Microsoft Office and database systems.
* Experience of diary management, minute-taking and general office administration.
* Confident communicator with strong customer service skills.
* Highly organised with excellent attention to detail.
* Comfortable working in a fast-paced, public-facing environment.
For more information, please contact Ethan Boylan today. IND04