Job Title: Planning Administrator
Location: Horley (Office-based)
Contract: Temporary - Ongoing
Hours: 09:00 - 18:00 or 08:00 - 17:00 Monday to Friday
Key Responsibilities:
- Coordinate and manage daily and weekly schedules for engineers across multiple projects.
- Liaise with internal teams, clients, and field engineers to confirm appointments, site visits, and project timelines.
- Update and maintain scheduling systems and project trackers with accurate, real-time information.
- Monitor workloads, prioritise urgent tasks, and adjust schedules as needed to accommodate changes.
- Produce and distribute daily/weekly planning reports for management.
- Communicate technical information clearly and accurately between office and field teams.
- Support project documentation, data entry, and administrative processes as required.
Skills & Experience Required:
- Proven experience in scheduling, planning, or diary management (ideally in a technical, engineering, or construction-related environment).
- Exceptional attention to detail and organisational skills.
- Strong communication skills with the ability to liaise confidently with technical staff and clients.
- Proficient in MS Office (particularly Excel and Outlook); experience with scheduling software advantageous.
- Ability to multitask and remain calm under pressure in a fast-paced environment.
- Proactive, reliable, and able to work both independently and as part of a team.
- Ideally from a production planning background