Job Title: Document/IT Administrator
Department: Commercial
Reports To: Construction Administrator
Location: Office-based (with occasional travel to sites as required)
Job Purpose:
The Document/IT Administrator is responsible for supporting the Commercial Department through a range of administrative, IT, and documentation tasks. The role ensures the smooth operation of internal processes by managing systems, equipment, and project documentation in a timely and accurate manner.
Key Responsibilities:
* Set up and configure IT/phone equipment for site and office staff
* Maintain an up-to-date asset register for all IT equipment
* Apply for warranties and keep associated records
* Convert project data into clear, user-friendly reports or documents
* Manage document control: scan, copy, distribute, and track revisions
* Liaise with project teams to ensure compliance with documentation standards
* Assist with the monitoring of digital quality control systems (e.g., Field View)
* Use office software including spreadsheets, databases, and email systems
* Attend internal/external meetings and support events as required
* Process timesheets, expense claims, and purchase orders on time
* Provide general administrative support to the department
Additional Duties:
* Act as a liaison between clients, suppliers, and staff
* Handle incoming calls and welcome visitors
* Undertake ad hoc duties as assigned by management
Skills & Qualifications:
Essential:
* Strong administrative experience (2+ years)
* Proficient in Microsoft Office (Word, Excel, Access)
* Strong communication and organisational skills
* Ability to work under pressure and meet deadlines
* Valid driving license and ability to travel if needed
Desirable:
* Experience in the construction industry
* Familiarity with systems like Viewpoint, Sage, or Eque2
* Degree or HNC-level qualification
#J-18808-Ljbffr