Contact information
Nick Wyrill, Patient Service Manager (nicholas.wyrill@nhs.net)
or
Steph Goodall, Assistant Patient Service Manager (s.goodall3@nhs.net)
About the role
An exciting opportunity has arisen for a Divisional Personal Assistant to join the Acute Care Division.
The postholder will provide personal assistant support to the Acute Care Division Senior Leadership Team which includes Director of Operations, Director of Nursing and the Divisional Clinical Director, ensuring efficiency via proactive liaison with internal colleagues and external bodies. The post holder will also manage a small group of secretarial and administration team members.
Main duties
* Line management of secretaries and administration staff within the Acute Care Division (ACD) Management Team
* Prepare agendas, take minutes and circulate relevant documents for Acute Care Division meetings
* Provide comprehensive support for the ACD Management Team.
* Ensure the ACD Management Team are properly briefed on all relevant incoming mail and to facilitate necessary responses, some of which are highly confidential
* Ensure the ACD Management Team are comprehensively prepared for all forth-coming meetings
* Provide a full range of Personal Assistant duties
* Prepare presentations using appropriate media, including PowerPoint
* To maintain electronic diaries via appropriate liaison with relevant parties, ensuring effective management of the ACD Management Team’s time
* Carry out appropriate and efficient housekeeping
Essential person specification requirements
Qualifications
* NVQ3 or equivalent in Business Administration or equivalent experience
* RSA Level 3 typing/word processing or equivalent qualification or experience
* Sound educational background (4 GCSE’s, grade C or above)
Experience
* Previous experience of NHS (or equivalent) administration and clerical duties i.e. diary management, filing systems, telephone and e-mail communications
* Experience of managing diaries and arranging meetings
* Minute taking experience
* Proven experience of supervising a team
* Experience of working with computer software programmes such as Microsoft Office, e-mail and internet
* Experience and knowledge of multi-disciplinary team working
* Experience of working to targets and deadlines
Be part of MY team
We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work in patients’ homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.
We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.
If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.
Application guidance:
We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It’s important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.
Our benefits
* Access to the NHS pension plan
* Generous holiday allowance of 27 days plus bank holidays, increasing with 5 and 10 years of service
* Exceptional employee health and wellbeing services
* Extensive benefits and support, including:
* Onsite nurseries and childcare salary sacrifice scheme
* Cycle to work scheme
* Home electronics scheme
* Car lease salary sacrifice scheme
* Working carers support and advice, carers network and carers passport
* Flexible working options and family and carer-friendly policies
* Established staff networks, including LGBTQ+ and Race Equality
* Career progression, training and support
Skilled worker sponsorship
You can find out more about skilled worker and health and care visas on our careers site .