Personal Secretary – Band 3
Branch: Foyle Area
Location: Gransha, Lakeview Hospital, Derry/Londonderry
Directorate: Adult Mental Health & Disability Services
🚀 Overview
1. Hourly Rate: £12.31 per hour
2. Contract Type: Temporary ongoing
3. fullTime Monday – Friday 9-5
🔹 Key Responsibilities
4. Provide comprehensive secretarial and administrative support to senior staff and department teams.
5. Manage diaries, appointments, and travel bookings.
6. Draft correspondence, reports, and presentations.
7. Coordinate meetings, including minute-taking and relevant follow-up.
8. Deliver reception and telephone cover, acting as a courteous and professional point of contact.
9. Maintain accurate and confidential records in line with data protection policies.
10. Liaise effectively with internal/external stakeholders, including colleagues, service users, and professionals.
11. Support departmental workflow to ensure smooth operational efficiency.
📋 Essential Criteria
12. Minimum 5 GCSEs (A-C), including English Language and Mathematics or NVQ Level 2 in Business Administration (or equivalent).
13. At least 1 year’s secretarial or administrative experience, or 3 years’ general office experience.
14. Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
15. Strong organisational, time-management, and communication skills.
16. Ability to handle confidential information with discretion.
17. Excellent customer-service focus and experience working within a team environment.