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We are delighted to be recruiting on behalf of a respected and long-standing legal practice based in Bedale. This well-established firm is seeking a professional, detail-oriented Office Administrator to support the daily operations of their busy office. This is a fantastic opportunity to join a friendly and collaborative team where your contribution will be highly valued and varied.
As Office Administrator, you’ll play a key role in ensuring the smooth running of the office and providing essential administrative and secretarial support to both fee earners and the wider team. From client-facing duties to document management and financial administration, this is a diverse role offering real responsibility and the opportunity to develop your skills in a respected professional environment.
Key Responsibilities
·Act as the first point of contact: managing incoming calls, greeting office visitors, and handling general enquiries.
·Perform administrative tasks including file opening, client ID checks, document production, and updating case management systems.
·Manage incoming and outgoing post, office supplies, and petty cash.
·Provide direct support to fee earners, including preparation of client care documentation, legal correspondence, Wills, LPAs, and conveyancing forms (including copy and audio typing).
·Assist with financial processes such as drawing e-chits, writing cheques, and making bank/post office deposits.
·Maintain well-organised files and assist with scanning and archiving (both physical and electronic).
·Oversee meeting room bookings and presentation, ensuring refreshments are provided when required.
·Liaise with external service providers (IT, telecoms, printers) to ensure uninterrupted office functionality.
·Offer cover for reception and secretarial colleagues as needed across the practice.
About You
·Previous experience in office administration, preferably within a legal or professional services environment.
·Strong organisational and time management skills with excellent attention to detail.
·Confident and professional communication skills – both in person and over the phone.
·Solid IT skills, including use of Microsoft Office and experience with case/document management systems.
·Experience with legal documentation and audio typing is desirable but not essential.
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