Inventory Management System (IMS) Manager
The role of an Inventory Management System (IMS) Manager involves overseeing the inventory management processes and systems to ensure efficient stock control and accuracy within those locations using the Genesis IMS within the Trust.
The role requires a strong understanding of inventory management principles, experience in using inventory software, and the ability to work collaboratively with cross‑functional teams. It is a dynamic and rewarding position that offers opportunities for career growth and development within the Trust.
The role will be responsible for:
Monitoring inventory levels and ensuring that stock is available.
Implementing and maintaining inventory systems to streamline the management of stock.
Training and providing support to operators involved in inventory management.
Responding to queries and maintaining customer order banks efficiently.
Conducting accurate stocktakes and implementing countermeasures on any stock discrepancies.
Main duties of the job
This role leads the Trust's use, optimisation, and ongoing development of the Genesis inventory management system. It acts as the central expert and primary point of contact for clinicians, operational teams, finance, IM&T, and suppliers, ensuring the system supports safe, efficient, and cost‑effective stock management across clinical services.
The postholder drives service improvement through data analysis, stakeholder engagement, and continuous process review. They oversee training, system roll‑outs, benefits realisation, and compliance with reporting requirements, while maintaining strong relationships across divisions. The role provides strategic leadership in stock control, supports decision‑making with clear and accurate reporting, and ensures high‑quality, reliable inventory processes that reduce waste and enhance operational performance.
Job responsibilities
This role provides expert oversight of the Genesis inventory management system across the Trust. It acts as the central point of coordination between clinical teams, finance, procurement, IM&T, and external suppliers to ensure efficient, safe, and cost‑effective stock management. The postholder will drive service improvement through high‑quality data analysis, system optimisation, and strong stakeholder engagement.
They lead on system configuration, training, benefit realisation, and continuous process improvement, ensuring that stock control practices are standardised, compliant, and aligned with organisational priorities. The role also supports major roll‑outs, oversees data integrity, and produces clear reporting to inform decision‑making at senior levels. Through effective communication, relationship building, and evidence‑based leadership, the postholder enables operational efficiency, reduces waste, and enhances clinical service delivery.
Person Specification
Knowledge and experience
* Working knowledge of inventory management systems and other relevant programs
* Rolling out system change in a clinical setting, Leading and engaging staff in a clinical setting, Liaising with suppliers
* Experience of delivering projects
* Using data to support engagement with staff and demonstrating system benefits, Using data to drive and demonstrate improvement in a clinical setting
* Line managing a team
* Experience of managing Genesis Inventory Management System
* Experience of Bluespier
* Experience of SAP Ariba
* Understanding of NHS Supply Chain service
Skills
* Process mapping in a clinical setting
* Ability to identify training needs and deliver training
* Excellent Excel and data analysis skills with ability to present complex data in a meaningful way to target audience
* Excellent organisational and planning skills to ensure efficient inventory operations oStrong analytical skills to accurately forecast inventory needs
* Strong analytical skills to accurately forecast inventory needs
Qualifications
* Degree or equivalent experience in project management
* High competency in Excel and data processing
* oAwareness and responsive to the needs of the clinical services
* oAwareness and responsive to the needs of Practical approach to resolve supply issues or system problems with minimal disruption to services
Equal Opportunity Statement
North Bristol NHS Trust values all people as individuals. We are an anti‑discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all under‑represented groups.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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