Our Client seeks a highly organised, detail-oriented Finance and Administrative Accountant to support the financial, administrative, and operational functions of a dynamic, privately run investment group that focuses on building businesses. This role involves bookkeeping, coordination with service providers, record keeping, family asset management and general logistical support. The ideal candidate will demonstrate discretion, strong execution and problem-solving skills, efficiency, and a strong sense of integrity.
Duties of the Finance and Administrative Accountant include:
Financial Administration
1. Maintain record keeping of bank and credit card transactions on QuickBooks / Xero accounts system.
2. Prepare fortnightly payment run schedules with supporting backup.
3. Assist in preparing weekly expense analysis summaries for family members or advisors.
4. Support budget tracking and variance analysis.
5. Preparation of monthly management accounts.
Operational Support
6. Coordinate with vendors, service providers, and property managers regarding household or business expenses and maintenance schedules.
7. Help with document management, including filing, scanning, and maintaining records in compliance with privacy and confidentiality standards.
8. Track subscriptions, insurance renewals, and compliance deadlines.
9. Provide logistical support across the Waverly team.
Administrative Duties
10. Ad hoc corporate calendar management, meeting coordination, and travel arrangements as needed.
11. Prepare documentation for external advisers.
12. Handle ad hoc research projects, special initiatives, and event logistics.
Requirements for the Finance and Administrative Accountant include:
13. Experience in a finance, management accounts and operational support role
14. Proficiency in Microsoft Office (Excel, Word, Outlook); experience with financial software (e.g., QuickBooks/Xero) is a plus.
15. Strong organisational skills, very high attention to detail, and an ability to manage multiple priorities.
16. Excellent communication skills and discretion with confidential information
17. Trustworthy, flexible, dependable, and calm under pressure.
18. Comfortable in a low-ego, high-integrity environment.
19. Proactive and solutions-oriented mindset.
Hybrid working