Job Profile JOB TITLE: Operations Coordinator ORGANOGRAM NO: 2.5.1 RESPONSIBLE TO: Department Manager RESPONSIBLE FOR: Managing department employee / subcontractor training, project managing hourly rate work scopes, personnel planning. Supporting end of month project financials. Summary The operations coordinator is responsible for: Managing training requirements for business work scopes both onshore and offshore, either staff or subcontractors, including booking of training and refreshers. Project managing hourly-rate work scopes as primary client interface. Assisting Technical Project Managers by scheduling blue-collar labour for larger projects. Onboarding of subcontractors. End of month subcontractor invoice reviews. Timesheet hours approvals. Essential Duties and Responsibilities Management of Clean Energy Division trainings including new training, refresher training, checking of certificates and uploading of certificates to the company / client portals. Ensure that subcontractors book trainings / refreshers and expedite to ensure that the certificates are checked, uploaded to the company / client training systems in good time. Management of hourly rate technician projects including scheduling, project management, client liaison, upselling, invoicing, attending site and general administration. Responsible for resourcing of personnel for all projects meeting client requirements. Updating of personnel database and personnel profiles. Coordinate logistics (including travel and visa arrangements) for personnel to meet project requirements. Preparation and submission of pre-work agreements and any pre-job training adherence to the Stowen personnel mobilisation procedure. Job Profile Raise and monitor POs for personnel and personnel logistics. Ensure timely collation of supporting data for project close out, such as POs, travel logs and travel invoices. Management of timesheet approvals for Clean Energy Division. End of month reconciliation and approval of subcontractor invoices. Onboarding of subcontractors. Any reasonable additional duties required by the directors. Fully comply with the Stowen QMS. Report any health and safety concerns to the HSE Manager. Procedures Directly Applicable to Operations Coordinator * Note: Procedures listed below are directly linked to operations coordination. Generic procedures applicable to all staff will be visible on each staff members company SharePoint site* QMS-PRO-HRC-02 – Training Competence and Awareness Procedure QMS-PRO-HRC-03 – Mobilisation Procedure QMS-PRO-SAL-01 – Sales Procedure QMS-PRO-SCH-01 – Supply Chain Procedure Forms Directly Applicable to Operations Coordinator * Note: Forms listed below are directly linked to operations coordination. Generic procedures applicable to all staff will be visible on each staff members company SharePoint site* QMS-FOR-HRC-11 – Project Work Agreement QMS-FOR-HRC-12 – Contractor Check List QMS-FOR-HRC-13B Contractor Start Form Requirements Qualifications: Competent with Microsoft Office applications. Experience: 3 years in an operation/recruitment/training role, preferably in the energy sector. Medical: To be physically and mentally fit for carrying out all duties and fulfilling responsibilities. Training: Knowledge of SAGE, MS Word, Excel, Access and SharePoint.