Driven by our Trust values: Honesty, Empathy, Ambition, Respect; the Trust's vision is to provide high quality care to the diverse communities we serve to make their lives better. We are passionate about creating an inclusive workplace that promotes and values diversity. Our cultural diversity, long term conditions and disabilities, and LGBTQIA staff networks are a key part of this commitment, creating positive change and helping build an inclusive culture across the Trust. Different ideas, experiences and backgrounds make us stronger and more creative and applications from all walks of life are welcomed - our processes ensure that all applicants are treated fairly at every stage of the recruitment process. Options for flexible working are considered for all roles within CCS, including job share opportunities, compressed hours, annualised hours, tailored working patterns and more. If you are interested in flexible working, please talk to the recruiting manager for this vacancy. Please note, the selection processes at Cambridgeshire Community Services are in place to ensure we recruit candidates with the right values and skills. Please be advised that the use of AI in applications are monitored, we remain watchful of candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills. Job overview Are you an organised, proactive administrator with HR or NHS medical staffing experience? Join Cambridgeshire Community Services NHS Trust and play a key role supporting our medical and dental workforce across community services. In this important role, you will manage recruitment and onboarding, maintain ESR and other workforce systems, coordinate rotas, leave, appraisals, and revalidation processes, and provide guidance to staff. You’ll work closely with clinical leads, HR colleagues, and external partners to ensure staffing runs smoothly, accurately, and in line with NHS policies. You’ll also contribute to continuous improvement of workforce processes and support safe, high-quality patient care. You will have: Experience in HR or NHS medical staffing, including workforce systems (ESR, Job Planning, 360 Appraisal) Strong organisational, IT (MS Office), and communication skills Ability to prioritise, work independently, and maintain confidentiality Commitment to safeguarding children, young people, and vulnerable adults A flexible, professional, and proactive approach to supporting staff and teams We offer: Competitive NHS Band 4 salary with pension and generous annual leave Flexible working and professional development opportunities A vital role in ensuring the right clinicians are in place to deliver safe, high-quality community care Should we receive a high number of applications we reserve the right to close this vacancy at any point after 24/02/2026 Advert Job Purpose: To provide efficient, effective, confidential and comprehensive administrative support to the medical and dental workforce Medical Workforce Business Partner, maintaining digital systems and ensuring the integrity of data quality with other systems. The postholder will be required to proactively forward plan, manage office systems with the ability to communicate effectively at all levels. Working for our organisation Rated ‘Outstanding’ by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives. There’s one reason why our services are outstanding – and that’s our amazing staff who, for the seventh year running, rated us incredibly highly in the national staff survey. If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development. Detailed job description and main responsibilities Main Duties and Responsibilities 1- Job Planning Maintain the job planning digital system. Set up new users and remove leavers. Ensure appropriate notifications are sent so that the digital system supports the timely completion of the job planning process in accordance with the agreed policy. Provide support to system users on using the system through one to one sessions or group training sessions 2- Intranet To ensure the medical and dental terms and conditions pages of the intranet are current and up to date by uploading, amending, and removing documents as appropriate. 3- Appraisal and revalidation processes Maintain the appraisal digital system. Set up new users and remove leavers. Ensure appropriate notifications are sent so that the appraisal and revalidation processes take place in accordance with Trust policies and procedures. Support medical staff with patient feedback collation. Provide support to system users on using the system through one to one sessions or group training sessions. Support the Medical Director/Responsible Officer to administer the appraisal and revalidation processes and the recruitment of appraisers. 4- Administration Support the Medical Workforce Business Partner (MWBP) with answering queries from staff, managers and other workforce teams. Work with other workforce teams to ensure a coordinated approach to HR medical and dental workforce support. Work with the MWBP, Deanery and partner Trusts, to ensure the smooth running of the annual resident doctor rotation scheme changes. Update systems as necessary to ensure resident doctors complete compliance checks and receive support for onboarding and induction. Communication Provide and receive complex and confidential information, using tact, knowledge, analysis and judgement to answer questions and gather data from internal and external NHS staff and the general public in a sensitive, persuasive and appropriate manner, where there may be resistance. Take action notes for meetings and ensure that these are completed and distributed in a timely manner. Taking and drafting formal minutes if required. Mailing, photocopying and emailing as required. Management of documents which will include maintaining and developing individual and central filing systems ensuring they are kept up to date, archived and culled on a regular basis. Maintaining official records for public accountability purposes both electronically and paper based. Budgetary Responsibility To order stationary, book rooms and arrange accommodation as required. People Management Maintaining own professional development and requirement to take part in appraisal and KSF process. Participate in regular personal supervision and person development reviews Clinical and Practice Governance Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act. Any data that is taken/shared as part of a phone call or transported, faxed or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies. The post holder must adhere to the Trust risk assessment and risk management processes The post holder must adhere to infection control policies and procedures Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust. The post holder must participate in clinical and safeguarding audits as required The post holder is required to participate in relevant emergency preparedness process for their team. On April 1st 2026, Cambridgeshire Community Services NHS Trust and Norfolk Community Health and Care NHS Trust will come together to deliver services as a single Trust. Both trusts are high performing specialist community health and care providers working in the East of England. Both have a strong track record, with the highest ratings from the Care Quality Commission, best in class NHS staff survey outcomes, and a decade of experience in innovation and clinical development. The group model provides health and care services to a population of 3.2 million in their homes and neighbourhoods. We provide care that supports people from the very beginning to the very end of their lives. The specific role you are applying is with Cambridgeshire Community Services NHS Trust and if you commence your employment before the 1 st of April you will transfer to the new organisation via TUPE - the Transfer of Undertakings (Protection of Employment) Regulations. Certificate of Sponsorship For roles that are eligible for sponsorship, applications from job seekers who require Skilled Worker Visa to work in the UK are welcome, and will be considered alongside all other applications. You are strongly advised to visit Check if you need a UK Visa website ( Opens in a new tab), and familiarise yourself with what is required which should assist you in your understanding of the process From 6 April 2017, skilled worker applicants applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here. (Opens in a new tab) UK Registration For roles that require professional registration, applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new tab) Our safe recruitment pre-employment checks are undertaken before an appointment is confirmed and may include a DBS check. Where the role requires you to drive, we'll ask you to validate your driving licence online via the DVLA. In submitting an application, you authorise Cambridgeshire Community Services NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed. ALL CORRESPONDENCE will be via the e-mail address on your application form. If you have not been invited to interview within 2 weeks of the closing date, you unfortunately haven’t been successful on this occasion, but keep an eye on our vacancies as a job that’s just right for you may appear!