Receptionist & Facilities Administrator
Central Edinburgh-based | fully office-based role
Ongoing Temp role with a view to making the role permanent
Full-Time | 35 hours per week 9:30am to 5:30pm | Monday to Friday
Pay rate up to £13.50 per hour + holiday pay
IMMEDIATE START!
Search Consultancy are currently working exclusively with a well-known business in Central Edinburgh to recruit for a Receptionist & Facilities Administrator on an ongoing temporary basis, with the intention of making the role permanent depending on team fit & performance. This should be considered for all intents & purposes very much a permanent opportunity!
The successful candidate will be responsible for providing comprehensive support to the business across Front of House, Meeting Room Management, Facilities Administration & Health & Safety.
Duties involved in this role will include:
Working on the Front Desk Reception, providing a warm welcome to all staff, visitors & guest
Issuing staff & visitors badges, ensuring records are accurate and kept up to date.
Operating the switchboard system, dealing with general enquires, directing calls and passing on messages
Monitoring the Helpdesk inbox, assigning tasks to relevant team members
Receiving & passing on deliveries that arrive into the office
Dealing with both incoming & outgoing mail & courier deliveries - including franking
Processing meeting room bookings including catering requests
Inspecting common areas to ensure set-ups are complete, tidy& fit for use
Clear and Restock meeting rooms where required, including altering furnishings
Providing AV support to meeting room users
Preparing refreshments for meetings including teas, coffees and setting up catering
Keeping the kitchen area tidy & washing dishes
Reconciling catering bookings, recharging and invoicing
Assisting with stock ordering and management of office supplies
Opening/closing the building as required as part of a rota system
Act as an initial point of contact on H&S issues
In order to be considered for this role, your skills & experience should include:
Previous demonstrable experience in both Reception work & Administration - both of these are ESSENTIAL
First-class organisational and time management skills, with the ability to prioritise & complete a busy workload effectively
Solid IT skills including the use of MS Office
Excellent communication skills, both written & verbal
A willingness to get involved & complete all aspects of the role - assisting the wider team when requiredSearch is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age