Job Description
The Company
CLARK UK is a high-growth Insurtech company which is part of the pan-European Insurtech group, Clark.de. The company aims to improve how protection is handled and has a lively, friendly team that is dedicated to protecting individuals and families. The company culture blends innovation and high performance with a fun work environment.
Your Tasks
We are looking for a highly proactive and multi-talented Operations Coordinator to join our team. This is a unique, "hub" role that sits at the intersection of Office Management, HR/Finance Administration, and Executive Support.
The ideal candidate is a confident self-starter who enjoys variety and isn't afraid to wear many hats. One moment you might be coordinating a visit from our Executive Team or downloading financial reports, and the next, you’ll be creatively planning a team event or ensuring our office environment is welcoming and fully stocked.
What You’ll Do
Office Management & Front of House
* Environment & Supplies: Maintain a professional and inspiring office space. Manage the "order shop" by procuring stationery, kitchen supplies, and equipment.
* Visitor Experience: Act as the first point of contact, hosting visitors and ensuring a warm, professional welcome.
* Facilities: Manage relationships with building maintenance, cleaners, and external vendors.
Finance & HR Administration
* Finance Support: Assist the finance team with basic bookkeeping tasks, processing invoices, and downloading monthly financial reports.
* HR Administration: Support the employee lifecycle by assisting with onboarding/offboarding, payroll support, and ordering learning materials.
* Compliance: Ensure office health and safety standards are met and documentation is kept up to date.
Junior Executive Support
* Admin Assistance: Support senior management with travel bookings, creating presentations and administrative tasks.
* Reporting: Pull data and compile reports from various systems to support executive decision-making.
Events & Culture
* Event Coordination: Lead the planning and execution of internal team socials, workshops, and external client events.
* Creative Input: Use your creativity to suggest improvements to office culture and employee engagement initiatives.
Key Skills & Attributes:
* Proactivity: You don’t wait for tasks to be set, you’re one step ahead of the game.
* Exceptional Organisation: You can juggle multiple spinning plates without letting any drop.
* Confidence: You are comfortable communicating with everyone from delivery drivers to senior leaders.
* Punctuality: You understand that being on time is the foundation of a smooth-running office.
* Creativity: You bring fresh ideas to office layout, events, and problem-solving.
Requirements:
* Full Driving License: Ability to drive is essential for running office errands and coordinating off-site events.
* Tech Savvy: Proficient in Google Suite (advantageous) and comfortable learning new software (HRIS/Finance portals).
* Experience: Previous experience in an administrative, front-of-house, or coordinator role is highly desirable.
Your Benefits – What We Offer
* 24 Days of Annual Leave
* 1 Wellbeing Day
* Private Medical Insurance
* Death in Service
* Income Protection
* Enhanced Parental Leave
* EV Scheme
* Employee Assistance Programme
* Perkbox
and more!
Why CLARK? Because YOU matter here
What makes us special: at CLARK, you can simply be yourself. Our dress code? Come as you are! Because diversity and equal opportunity are more than just words to us – they shape our daily work.
In other words: no matter where you come from or how you tick, as a CLARKee, you’ll experience an open work environment where you can realize your potential, share your ideas, and truly make an impact.
Sounds like your kind of place? Then we’re looking forward to meeting you!