Administrative Assistant (Fire Safety) – Bedfordshire Fire and Rescue Service
Based at: Luton Fire Station
Job reference: REQ000355
Are you highly organised, with great attention to detail and a passion for fire safety?
We are looking for an administrator to maintain an efficient administrative system that supports the delivery of Legislative Fire Safety and provides vital support to our busy Protection Team.
About the role
This vital role supports the delivery of fire safety and regulatory compliance across our service, ensuring we meet key objectives and protect the communities we serve. This involves having a good understanding of all aspects of the department.
Key responsibilities:
Schedule audits for higher risk premises using intelligence-led, risk-based approaches to reduce the risk to our business community in line with Service objectives.
Gather and maintain accurate risk profiles by liaising daily with Fire Safety Regulators, Station Managers and Crews in line with legal requirements.
Undertake the preparation of Notice of Deficiencies, Prohibition and Enforcement Notices and correspondence utilising the Fire Safety Management system, and ensuring all legal requirements and deadlines are adhered to in order for them to be reviewed and issued by Fire Safety Inspectors in a timely manner.
Responsible for ensuring all administration in relation to regulatory requirements are dealt with in a timely manner including, but not limited to, Building Regulations, Licencing, Enforcement and Building Complaints liaising with Fire Safety team members as required monitoring progress to ensure deadlines are met.
Maintain accurate records of all data submitted from external parties relating to the Fire Safety (England) Regs 2022 as part of the national requirement, and where required, ensuring appropriate action is taken by the Protection Team.
Support as required, monitoring local authority planning portals for applications and update the internal database to assist with ensuring developments are following Government guidelines, including Building Regulations 2010 and the National Guidance document on Water for Firefighting.
Extract data from computer systems and spreadsheets to provide information and create management information reports on Protection activity data, including but not limited to Home Office statistics, inspecting officer performance, forecast, FOI requests and manipulate this data to be presented in the required format.
About you
You will be confident managing competing priorities in a busy environment, handling sensitive and confidential information with discretion. While an understanding of relevant legislation is important, full training will be provided, along with ongoing support from the Protection Planning Manager to ensure statutory requirements are met.
For more details on the essential criteria required for the role, please see the attached job description and person specification.
Salary: Starting at £26,835 per annum rising to £28,624 per annum
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