Executive PA & Office Manager
Role Title: Executive PA & Office Manager
Reports to: CEO & Managing Director
Location: Office-based
Start: ASAP
Role Purpose
This role combines senior-level executive support with ownership of office management and wider team coordination. The post-holder will sit at the operational centre of the business, ensuring the CEO and Managing Director are supported seamlessly, while the office, logistics, and team coordination run smoothly and professionally.
This is a high-trust, high-pace role requiring judgement, resilience, and the ability to switch rapidly between strategic diary management and hands-on operational support.
Key Responsibilities
Executive Support (CEO & Managing Director)
Full ownership of highly complex, fast-moving diaries
Manage cross-country and multi-time-zone scheduling
Anticipate clashes, travel pressure, and workload pinch points
Act as gatekeeper to executive time, prioritising effectively
Coordinate meetings, agendas, prep materials and follow-ups
Organise UK and international travel, accommodation and itineraries
Stakeholder Management
Act as a professional first point of contact for senior stakeholders
Confidently manage challenging, last-minute or high-pressure requests
Represent the executives appropriately when coordinating commitments
Apply judgement and push back when needed
Office Management
Own day-to-day office operations and logistics
Coordinate office visitors, meetings, and on-site requirements
Ensure the office environment is organised, welcoming and functional
Liaise with suppliers, facilities, and service providers as required
Maintain smooth running of office processes and routines
Team Coordination & Logistics
Support coordination across the wider team
Assist with scheduling, logistics and communication where needed
Act as a central point of organisation between leadership and team members
Help keep the business moving during busy periods, events or travel
Provide ad-hoc operational support to maintain momentum
Skills & Experience Required
Proven experience as an Executive PA and/or Office Manager
Demonstrable experience managing complex senior diaries
Strong organisational and logistical capability
Confident handling senior and challenging stakeholders
Comfortable operating in a fast-paced, agile environment
Excellent communication and prioritisation skills
High levels of discretion and professionalism
Personal Attributes
Calm under pressure
Highly organised and detail-driven
Practical, proactive and solutions-focused
Able to move between strategic and operational work seamlessly
Comfortable taking ownership without constant direction
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