Senior Administrator at Elmley National Nature Reserve
Location: On-site, Elmley Nature Reserve
Hours: 20 hours per week
Pay: £14 per hour
Contract: Part-time
About Us: Elmley Nature Reserve is a working nature reserve, farm, and visitor destination. As a small, collaborative team, we value flexibility, organisation, and a positive, can-do attitude.
The Role: We're looking for an experienced, highly organised Administrator to support day-to-day business and farm operations, HR, compliance, purchasing, and office administration. This is a varied, hands-on role working closely with the General Manager, directors, and wider teams across a growing and busy land based business.
Key Responsibilities: Office Administration:
* Support of office management, including, post, keys, stationery, and suppliers.
* Liaising with IT support where required.
Business Support:
* Back-end administration of software systems.
* Processing invoices & liaison with bookkeepers.
* Business purchasing: includes research, record keeping, working to budgets and building supplier relationships.
Health & Safety & Compliance:
* Working with Team Leaders Maintain compliance registers and documentation across site (COSHH, Safer Food Better Business, FBB, PAT, Fire Safety, Gas certificates).
* Ensure staff training records and procedures are kept up to date.
HR & Payroll Support:
* Assist the General Manager with recruitment administration, onboarding process, and training records and diary.
* Maintain HR systems and personnel files.
* Support monthly payroll preparation and process payroll.
* Collate and report expenses, credit card usage, and staff tip.s
Farm & Reserve administration support:
* Support the Farm Manager with purchasing and record keeping, preparing paperwork and compliance paperwork including Health and Safety records.
* Assist Reserve team which includes volunteers, on administrative tasks.
* Purchasing, record keeping and general admin.
About You:
* Minimum 3 years' administrative experience.
* Highly organised with strong attention to detail.
* Able to multitask in a fast-paced environment.
* Confident using Microsoft 365 (especially Excel and Outlook).
* Confident using cloud based softwares.
* Experience in record keeping.
* Confident in working to processes.
* Excellent communication skills with the ability to build strong working relationships.
* Proactive, flexible, and a team player.
Desirable: HR administration, experience using Xero or an alternative accountancy programme, experience in budget monitoring
Benefits:
* £14 per hour.
* Staff discount on stays, food, and wellbeing treatments.
* Friends of Elmley Membership (complimentary reserve and event access).
* Free on-site parking.
* A friendly, supportive team in a unique working environment.
About Elmley Enterprises:
Elmley Nature Reserve is an award winning hospitality venue based on Isle of Sheppey North Kent. Based on National Nature Reserve of international wildlife significance, Elmley offers luxurious stays in nature and bespoke events and weddings.
Elmley is, at its heart, a family run farm with a long-term vision to restore nature and a commitment to the sustainability of the landscape and land. We pride ourselves on our small, hard working and dedicated friendly team where our values of sustainability, conservation and education are reflected in all elements of our operations.
In 2019 Elmley was awarded Best Sheppey Business at the Swale Business Awards. In 2017 Elmley was awarded Best Small Accommodation Provider at the Visit Kent Awards. In 2025 Elmley have been nominated in 4 categories of the Kent Wedding Awards. There are regular features in National press, to read more about us check our website;