Job Description
* Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
* Manage a team of Site/Document Controllers
* Contribute to the set up, implementation and development of the common data environment (CDE)
* Allocate projects to Document Controllers
* Conduct training for Site Operatives / Project team
* Carry out Internal Audits on Projects
* Resolve queries related to documents
* Coordinate project folders using SharePoint System
* Manage and control all project information received using appropriate software and client portals
* Assist with site set up and wider responsibilities under the Project Management System
* Coordinate meetings, the collation of reports and the follow-up of actions
* Create and maintain a robust filing and archive system
* Ensure full compliance with all company policies and ISO accreditations
* Maintain site records – Weekly Progress Reports
* Assist the Health and Safety team in audit processes and record safety documentation on SharePoint
* Liaise with main contractors and sub-contractors on the provision of documentation
* Take an active role in setting up, implementing, managing and improving the document management process
Qualifications
* Previous experience within a similar, on-site, administration role
* Proficient in using Microsoft Office 365
* Excellent organisational skills and ability to work in a busy environment
* Excellent written and communication skills
* Ability to build rapport with the project team and wider professional team
Additional Information
Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.
As well as being supported and encouraged to develop your career, the company also offers the following:
* Professional Development support
* Employee Assistance Program
* Health and Wellness programs
* Travel around UK sites required; some travel to Ireland may be required
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative and Management
Industries
Construction and Building Construction
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