Central Admin Co-ordinator
Merseyside
£23,132 to £27,000 p/a
Full-time, permanent (35 hrs per week)
We are working with an education provider in the Merseyside area who are looking for a Central Admin Co-ordinator to join their team on a full-time and permanent basis.
The role will be responsible for the coordination and collation of all operational, tracking, monitoring registrations and claims required of all apprentices on programme and of candidates on commercial or alternative funding streams to ensure Knowledge, Skills and Behaviours (KSB) across the skills workshop and knowledge sessions are on track.
You will produce data and operational reports for use across the business.
Ensure timely registrations/ claims and EPA co-ordination.
You will be the point of contact for apprentice student support and employers. You will ensure that best practices are followed and work within GDPR, ESFA, Ofsted and Awarding Body requirements to support the best attainment for NWTC apprentices, employees and visitors.
Key areas of responsibility include:
• Registration and claims of qualifications and EPA.
• Support with information and reports for EQA / Quality visits.
• Set up and register student information / data for induction and biometrics.
• Produce registers and track and report on timekeeping and attendance.
• Point of contact for student and employer support
• Adhere to Compliance for GDPR, ESFA, Ofsted
• Produce data and reports for use across the business.
• Safeguarding of students
Role tasks:
• Complete admin tasks in a timely, professional manner
• Registrations/Claims registering apprentices / alternative funding / commercial with relevant awarding body and claiming certification.
• Booking of online and written exams, including invigilation. (All standards)
• Liaising with Quality Assurance & TTA, uploading certificates and documents to progress apprentices through gateway timely with the relevant EPAO site. Consulting with EPAO over assessment dates, agree availability, informing relevant parties.
• Provide purchase order numbers
• Input data, maintain student records and produce data tracking matrix to collate evidence of apprentice attendance.
• Record and monitor student timekeeping and attendance update PICS system
• Collate and track attendance, produce and supply weekly attendance reports for all companies and quarterly overview update reports.
• Produce reports to share progress/outcome/grades with SMT and data for EQA
• Tracking KSB progress of Workshop skills, Classroom Knowledge, inc (Btec/HNC)
• Update PICs, TEAMS, SharePoint, awarding body sites and any additional sites as required.
• Student support - respond to student and employer enquiries via email, telephone or face to face.
Knowledge/Experience
• Have relevant office experience
• Experience of working in a busy admin environment
• Experience using Microsoft packages (SharePoint, TEAMS folders)
• Good telephone manner
• Excellent communications skills verbal and written
• Understanding of GDPR and KCSIE (Keeping children safe in education)
• Relish a challenge and have a good work ethic
• Problem solver
• Attention to detail
• Enthusiastic with a desire to listen, learn, ask questions
• Ability to take ownership and responsibility of tasks/role work well as part of a team
• Ability to prioritise work/tasks.
• Able to follow processes and adhere to legal requirements
• Having a good, positive, can-do attitude.
• Personable, enthusiastic, and trustworthy with integrity and respect for colleagues and Customers
Qualifications:
• GCSE Grade C or equivalent in Maths and English
• Use of and experience in using Microsoft packages and other IT systems (use of PICS and Share Point and TEAMS system would be an advantage)
• £23,132 to £27,000 p/a
• 35 hrs per week
• 32 days holidays plus bank holidays
• This role will be subject to enhanced DBS check.
I am looking to set up interviews as soon as possible, so if you are interested and available for interview, please reply with your CV and daytime contact number and I'll get back to you.
Please feel free to pass on my details if you know someone who might be interested.
Boston Rose is committed to safeguarding and promoting the welfare of children and young people and expects all staff, applicants and clients to share this commitment. This role will involve work with under 18s or vulnerable adults. Any appointment will be made subject to strict vetting and screening checks and receipt of a satisfactory enhanced DBS check.
Boston Rose Ltd acts as an employment business for temporary positions and an employment agency for permanent positions