Job Description
Overview
Under the general supervision of the Project Director/Project Manager and reporting to the Functional Manager, Administrative & Executive Support or Administrative Support Supervisor, the Project Administrative Assistant is responsible for performing a variety of complex administrative tasks requiring a thorough knowledge of company and/or project policies and procedures. This position requires the ability to work independently and as part of a team, exercising judgment and initiative, and may be required to provide support for several departments.
Your role
Under minimal supervision and with a high degree of confidentiality and diplomacy, the Project Administrative Assistant is accountable for providing senior-level administrative support to ensure the smooth and successful operation of the office and associated projects. Key responsibilities include:
* Providing comprehensive and proactive administrative support, exercising sound judgment, discretion, and confidentiality in support of managers, project teams, and multiple departments as required.
* Managing calendars, priorities, and communications (including email monitoring where applicable), anticipating conflicts and responding effectively to changing deadlines, priorities, and project/business needs.
* Coordinating internal and external meetings and events, including scheduling, preparation of materials, minute-taking, and follow-up actions.
* Acting as a professional liaison with internal stakeholders and external clients, suppliers, partners, and government contacts, handling sensitive information with integrity and diplomacy.
* Administering travel arrangements, expense reports, timesheets, and reporting activities, ensuring accuracy and compliance with corporate and project policies, procedures, and codes of conduct.
* Maintaining accurate project records, databases, documentation and knowledge management systems.
* Supporting special assignments and ad hoc initiatives as required, contributing to continuous operational efficiency and effective project delivery.
About you
* Minimum of 3-5 years administrative experience.
* Post-secondary education or related business diplomas/certificates.
* Advanced computer skills with Microsoft Office (SharePoint, Word, PowerPoint, Excel, Calendar).
* Excellent verbal and written communication skills.
* Detail oriented and highly organized with the ability to multi-task.
* Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset.
* Experience with ORACLE and Concur would be considered an asset.
Reward & benefits
Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.
Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.
Make the most of diverse opportunities for training and professional development to grow your skills and expertise.
And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.
Be rewarded. Find out more.
About AtkinsRéalis
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Find out more.
Additional information
AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as "AtkinsRéalis") are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.
By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.
Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about AtkinsRéalis' accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.
Worker Type
Employee
Job Type
Regular
At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.