Main Duties and Responsibilities
* Job Planning – Maintain the job planning digital system. Set up new users and remove leavers. Ensure appropriate notifications are sent so that the digital system supports the timely completion of the job planning process in accordance with the agreed policy. Provide support to system users on using the system through one-to-one sessions or group training sessions.
* Intranet – Ensure the medical and dental terms and conditions pages of the intranet are current and up to date by uploading, amending, and removing documents as appropriate.
* Appraisal and revalidation processes – Maintain the appraisal digital system. Set up new users and remove leavers. Ensure appropriate notifications are sent so that the appraisal and revalidation processes take place in accordance with Trust policies and procedures. Support medical staff with patient feedback collation. Provide support to system users on using the system through one-to-one sessions or group training sessions. Support the Medical Director/Responsible Officer to administer the appraisal and revalidation processes and the recruitment of appraisers.
* Administration – Support the Medical Workforce Business Partner (MWBP) with answering queries from staff, managers and other workforce teams. Work with other workforce teams to ensure a coordinated approach to HR medical and dental workforce support. Work with the MWBP, Deanery and partner Trusts, to ensure the smooth running of the annual resident doctor rotation scheme changes. Update systems as necessary to ensure resident doctors complete compliance checks and receive support for onboarding and induction.
* Communication – Provide and receive complex and confidential information, using tact, knowledge, analysis and judgement to answer questions and gather data from internal and external NHS staff and the general public in a sensitive, persuasive and appropriate manner, where there may be resistance. Take action notes for meetings and ensure that these are completed and distributed in a timely manner. Taking and drafting formal minutes if required. Mailing, photocopying and emailing as required. Management of documents which will include maintaining and developing individual and central filing systems ensuring they are kept up to date, archived and culled on a regular basis. Maintaining official records for public accountability purposes both electronically and paper based.
* Budgetary Responsibility – Order stationery, book rooms and arrange accommodation as required.
* People Management – Maintain own professional development and take part in the appraisal and KSF process. Participate in regular personal supervision and person development reviews.
* Clinical and Practice Governance – Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act. Any data that is taken/shared as part of a phone call or transported, faxed or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies. Adhere to Trust risk assessment and risk management processes. Adhere to infection control policies and procedures. Undertake mandatory training and any other relevant training as required by Cambridgeshire Community Services NHS Trust. Participate in clinical and safeguarding audits as required. Participate in the relevant emergency preparedness process for their team.
#J-18808-Ljbffr