DescriptionEmployerLocation
Exams Officer
Salary: £25,000 per annum
Hours of working: 8:30 - 4:00 across both centres Mold and St Asaph
6 weeks holiday, including 2 weeks at Christmas
Start date: ASAP
Deadline: 1st June 2026
MAIN RESPONSIBILITIES
Working as part of the Creative Team, with all staff and students to be responsible for advising, supervising, delivering and training school staff about the exam procedures in accordance with JCQ regulations
Managing examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts
DUTIES AND RESPONSIBILITIES
•Oversee all arrangements for all examination entries
•Organise the collection of registration and examination fees;
•Co-ordinate the preparation and submission of entries to examining bodies.
•Ensure all examination papers and stationery are delivered safely to the school, being responsible for their strict security and ensuring completed papers are dispatched promptly an appropriately.
•Be responsible for arrangements for the conduct of existing and new examinations
•Co-ordinate the team of invigilators, including training, management and deployment of invigilation staff.
•Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place.
•Ensure that all examinations start and finish appropriately in line with examination board regulations including the conduct of any on-line examinations.
•Ensure that pupils are given all the necessary relevant information about examination entries the dates and times of the examinations, conduct during examinations and the collection o results and certificates and that this information is given in good time.
•Ensure that all necessary stationery and materials and other requirements are provided for examinations.
•Initiate appropriate correspondence with and responding appropriately to correspondence for the various examination boards the school deals with, including dealing with issues relating to appeals, remarking and other administrative issues such as pupils who miss examinations through illness or who require special consideration.
•Deal with enquiries from parents and students.
•Receive examination results and certificates and making arrangements for their issue.
•Oversee the appropriate dissemination of examination results to the appropriate Local Authorities.
•Keep up to date with the necessary policies, procedures, rules and regulations laid down by the different examination bodies.
•Organise appropriate arrangements for the support of candidates with special examination requirements (eg dyslexia, disabled) in conjunction with the ALNCo
•Provide information in a format which is easily accessible so that effective examination analysis can take place
Experience
Desirable
1. Previous knowledge of running exam series
Knowledge and Understanding
Essential
2. Knowledge of exam procedure
Skills
Essential
3. High expectations
4. A good communicator in speech and writing
5. Excellent understanding of ICT and able to use ICT effectively
6. Well organised and good communication skills
7. Ability to establish sound professional relationships with children, colleagues, parents and community
8. Equal OpportunitiesCommitment to Inclusion and diversity
Other Requirements
Essential
9. Organisational skills
10. Strategic understanding
11. Confident
12. Adaptability
13. Honesty
14. Integrity
15. Flexibility
16. Energy, enthusiasm and warmth
17. Ability to work as part of a team
18. Eagerness to learn
19. Ability to work to agreed targets
20. Approachable
21. Hard working
22. Ability to work with minimal supervision
23. A can do attitude
Safeguarding Statement
Creative In Excellence is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to understand and share this commitment. We have a shared commitment to develop a culture of respect, where discrimination is not tolerated. We welcome all applications, including those from under-represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.