Job Title: Property and Lettings Manager - Edinburgh - Full-time or Part-time
Job Title:
Property and Lettings Manager - Full-time, Part-time
Location: South Queensferry, Estate Office (In-Person)
The Role
We are seeking a Property and Lettings Manager to work exclusively with one of our prestigious Clients, based close to South Queensferry. The Estate comprises a diverse property portfolio with over 70 residential properties and numerous commercial leases, including workshops, offices and a farm shop. The Property Manager will be required to deliver outstanding proactive support to our client, displaying a strong focus on exceptional client service.
Responsibilities will include but are not limited to the following:
* Responsible for lease renewals, rent reviews and administrative support in the estate office.
* Managing a portfolio of leases and maintain general tenant management functions including lettings; rent reviews; changes of use; alteration of property; schedules of conditions/dilapidations; monitoring and reporting of property defects.
* Acting as a first point of contact to tenants for reactive repairs and queries before obtaining quotations for minor repair works and instructing contractors in accordance with D&R's procedures.
* Work with Clerk of Works to assist with the preparation and updating of periodic repair schedules, proactive and reactive maintenance works, and compliance matters.
* Preparing tenancy agreements and licences.
* Ensuring Tenancy Agreements are signed and completed in a timely manner and copies are recorded.
* Liaise with outgoing tenants regarding check-out and updating utility companies.
* Obtaining energy performance certificates and electrical condition reports.
* Organising inventories and schedules of condition.
* Liaising with the wider client team relating to the start of tenancies and rent changes.
* Assisting with the management of contractors.
* Arrange property inspections for third parties as required.
* Preparing reports, presentations using PowerPoint, and spreadsheets using excel.
* Maintaining electronic files/paper filing system ensuring department compliance with RICS, money laundering rules, QMS and company processes and procedures.
* Enhance skills by attending training as required.
* Comply with D&R IT and Data Protection policies and procedures.
* Understand and adhere to QMS process and undertake audits as required.
* Maintaining a high level of confidentiality and professionalism when dealing with clients and colleagues.
What you will need to succeed
Qualifications and IT skills
* Qualified Letting Agent.
* Intermediate/Advanced IT skills including MS word, excel & PowerPoint.
Skills and Attributes
* Excellent organisational skills with the ability to prioritise effectively.
* Exceptional communication skills, both verbal and written.
* Attention to detail.
* Positive, proactive and flexible approach.
* Excellent ability to work flexibly and multitask.
* Must be a team player but also demonstrate own initiative.
* Effectively carry out routine tasks.
* Dependable – team can rely on job holder to produce work to deadlines.
* Ability to work under pressure.
* Enthusiasm to do a good job.
* Flexible and adaptable approach to work.
* Proactive with strong ownership approach to operational workflow.
* Confidential and trustworthy.
* Client focused – internal and external customers.
* Positive, numerate and detail orientated.
* Organised and able to prioritise workload to meet deadlines in a fast-paced environment.
* Demonstrable level of residential and commercial lettings experience within a professional services environment.
* Knowledge of the applicable property lettings legislation, including the Private Housing (Tenancies) (Scotland) Act 2016.
* Preferably experience in working with colleagues to create and deliver property repair budgets.
If you are passionate about property & lettings and interested in joining our friendly team of rural experts we would love to hear from you. We offer competitive salaries, a generous holiday package (which rises with length of service), your birthday off and access to health and wellbeing support.
Additional benefits will be discussed with successful applicants.
Job Types: Full-time, Part-time, Permanent
Benefits:
* Additional leave
* Company events
* Company pension
* Free onsite parking
* Health & wellbeing programme
* On-site parking
* Referral programme
Schedule:
* Monday to Friday
* No weekends
Licence/Certification:
* Driving Licence (required)
Work Location: In person
Job Types: Full-time, Part-time, Permanent
Benefits:
* Additional leave
* Company pension
* Health & wellbeing programme
* On-site parking
* Referral programme
* Work from home
Experience:
* property lettings : 1 year (required)
Licence/Certification:
* Driving Licence (required)
Work Location: In person