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In this important role, you will provide essential administrative support for all active contracts within the Maintenance group. You will work closely with the Mobilisation Manager, Commercial Manager, Contract Managers, and the Business Development team. Your contributions will be crucial in the annual renewal of existing contracts and the smooth mobilisation of new contracts, including managing subcontractor purchase orders.
Key Responsibilities
* Collaborate with the Mobilisation Manager and Contract Managers to ensure the timely completion of contract renewals, following standard operating procedures. Drive the annual renewal process, ensuring contracts are beneficial and up to date.
* Engage with subcontractors and suppliers to gather current information and obtain competitive quotes to achieve the best outcomes for the company.
* Assist in the mobilisation of new contracts by efficiently placing orders with suppliers and subcontractors based on business needs.
* De-mobilise contracts that are no longer active, ensuring a smooth transition.
* Review and accurately input asset information into purchase orders to provide clarity to subcontractors.
* Schedule and adjust labour and subcontractor resources to address workloads effectively, optimizing operational efficiency.
* Support team members during holidays and absences to foster teamwork.
* Prioritize tasks, ensuring urgent purchase orders are handled promptly while maintaining subcontractor trackers.
Your role will be vital in enhancing operational effectiveness and delivering maintenance services successfully. Your contributions support our mission to provide exceptional service and achieve outstanding results.
At BGIS, we believe diversity and inclusion are key drivers of business success. We are committed to a barrier-free recruitment process and providing equal employment opportunities to individuals of all backgrounds. Promoting diversity is essential to our ongoing organizational success.
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