Induction & Access Coordinator
Role
The Induction & Access Coordinator, as an essential part of the wider security team, is responsible for the smooth operation of the project wide access control and workforce management system. Reporting to the Induction and Access Lead, the successful candidate will act as the go to for anything Induction related queries for all 23 main site compounds and offices, managing all aspects of the induction process, knowledge of the competency framework, managing the workforce management system as per requirements set by project stakeholders. They will be approachable, a team player and must have excellent communication skills to assist in liaising with our staff, sub-contractors and visitors.
The Induction & Access Coordinator is responsible for:
Managing Access control
Understanding competency management when uploading and verifying documents
Managing the induction day for the project
Troubleshooting with supply chain organizational administrators
Maintaining the induction email box daily
Verifications and checking of profiles for induction
Action vetting clearance emails
Maintain all induction processes via the Engage process and create the documents
Maintain the procurement approval process before adding a new supply chain to the system
Maintaining and chasing expired documents
Briefing and guidance to the project team, subcontractors, suppliers and 3rd parties on any developments to the system
Representing the client to ensure that the joint venture's interests and commitment for security and safety are aligned with their needs
Reporting any breaches or abuse of the system and escalation to the Security Systems Manager
Driving innovation and the upskilling of the project team in all security systems matters and continuous improvement
Support the wider Health Safety and Security team in the rollout of specific Health and Safety briefings and behavioral change program 'Love for Life'
Essential Qualifications & Skills
Excellent communication and interpersonal skills
Experience in working within a fast paced environment and team
Experience as a systems coordinator or similar role
Knowledge of competency management systems
Good knowledge of data privacy law and GDPR
Desirable Qualifications & Skills
Experience on a similar size construction project
Experience in management systems
Knowledge of induction process and procedures
People/Systems related skillsWe are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status