Your role
Essential functions and responsibilities:
The successful candidate will be in charge of sounding-out the market for modern procurement marketplaces (IT and Life Sciences market places) and select a solution to connect all EMBL-sites and guide users through catalogues, ultimately automating the ordering process for low-value, low-risk orders.
The successful candidate will support the pan-EMBL Procurement and Stores Teams during the Workday implementation and assist the team will all digitalization aspects of the project: defining and maintaining workflows in Workday, creating internal catalogues for the Stores area and additional catalogues whenever necessary, test business processes and configuration, develop customer-specific training and documentation, support the team with data mapping and cleansing etc.
Main duties:
1. Responsible for the whole tendering process (RFI, RFQ, evaluation, reporting on decision etc.) leading to the selection of an IT and a Life Sciences market place -Supporting the pan-EMBL Procurement and Stores teams with the Workday implementation
2. Creating and maintaining internal catalogues if required
3. Key-user for the Workday solution in the Procurement and Logistics area
4. Ownership and management of e-catalogues, market places and underlying processes
5. Developing customer-specific desk-instructions and training documentation
6. Giving training to EMBL internal users in the area of Procurement and Logistics
7. “Train the trainer” role for team members, stay up-to-date with new features and functionalities
8. First-support for solving Workday-related issues in the area of Procurement and Logistics
Reporting line and role within the organization:
This position reports to the Head of Purchase Department, based at the EMBL Headquarters in Heidelberg, Germany. The candidate can be located at the EMBL-EBI site in Hinxton, UK or at the EMBL Headquarter site in Heidelberg, Germany. Some remote working is possible and will be discussed upon appointment.
The candidate will have a key function within the institute by interacting with the scientific community and all major departments from the Administration (Finance, Accounting, Legal, HR, IT services, Compliance…) and being the contact person for the external Workday partners.
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Closing date: 3 June 2024
9. Contract duration: 3 years
10. Grading: 5 (monthly salary starting from 3,090 GBP after tax + other paid benefits)
11. Reference number: EBI02244
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Your Profile
15. Proven track record of steering successful improvement initiatives and leading Procurement Digitalisation projects, ideally in an academic and scientific international environment
16. Expert knowledge in using/implementing Workday/or equivalent platforms - SAP ERP knowledge (SAP ERP EHP8 on SAP Netweaver 7.5, MM module)
17. Ability to manage a wide range of stakeholders, conflicting requirements & cross-functional overlaps
18. Good analytical skills combined with the resilience needed to assess processes in detail and drive improvements to conclusion
19. Experience in dealing with international teams and appreciation for cultural differences and diversity
20. Excellent communication skills in English required (German knowledge a plus)
Qualifications and Experience
21. Completed studies (Bachelor, Master, or Diploma) in Procurement and digitalisation
22. Minimum 5-year experience driving and successfully finalising digitisation projects in Procurement. Ideally with Workday
23. Proven knowledge of Procurement market places in IT and Lifesciences
24. Sound knowledge of purchasing systems and procure-to-pay processes
25. Project Management skills and expertise with project management tools (Smartsheet) and standard Microsoft applications
Competency
To perform the job successfully, the candidate should demonstrate the ability to:
26. manage multiple tasks simultaneously, have a concise and clear thinking, keep focused
27. work independently under minor supervision
28. be self-motivated with a positive and enthusiastic approach
29. embrace change and aim for innovation and out-of-the-box thinking with problem-solving mindset
30. work with integrity with diverse cultural backgrounds, contribute to building a positive team spirit and create a harmonic and fruitful work environment
31. approach others in a tactful and constructive manner
32. creative and open-minded personality with a good sense of humour
33. solid presentation skills and good communication and stakeholder management skills
34. strong written and verbal communication skills to deal with various levels of management and staff within the organization
35. a high level of engagement, trust and reliability, friendliness, helpfulness and service-oriented personality is required for this position.
You might also have
36. Some German knowledge would be a plus