Job overview
Elective surgery is a unit with 21 beds and 12 trolleys at the Royal Hampshire County Hospital site of HHFT.
We have an opening for a Ward Manager's Assistant, to provide comprehensive administrative services to the clinical matron to optimise their time to enable them to fulfil the clinical element of their role.
The post holder will provide a full secretarial and administrative service to optimise the time of the designated Managers by co-ordinating all diary commitments. The post holder will be expected to develop in-depth specialist knowledge of the team/service/division and the ability to provide detailed advice and information to whoever requests it. The role will require constant awareness of the work and key priorities of the division, dealing with highly confidential and sensitive matters.
Main duties of the job
We are looking for someone who can:
1. Provide administrative support for relevant members of staff to enable to efficient running of the ward including: Roster and staff support, Organisation of staff training and audit input
2. You will have knowledge of Microsoft word, Outlook, Excel and have a professional telephone manner
We hope this exciting and rewarding role catches your imagination and you are encouraged to apply and contribute to providing outstanding care for the people of Hampshire.
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive. We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Detailed job description and main responsibilities
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person specification
Training & Qualifications
Essential criteria
3. Level 4 NVQ or equivalent
4. Senior administration training or relevant experience
5. Recognised computer literacy course (e.g. ECDL) or equivalent experience
Desirable criteria
6. Professional PA/secretarial qualification
7. Project management training/qualification
Planning and Organisation
Essential criteria
8. Significant experience as a Management Assistant, some of which should be to very senior level executive
9. Experience of providing secretariat support to meetings (including formal minute writing, preparation of agenda etc
10. Supervisory or line management experience
Desirable criteria
11. Working within the NHS
Skills & Ability
Essential criteria
12. Planning and organisational skills
13. Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment
14. Effective interpersonal and communication skills (verbally, electronically and in writing)
Desirable criteria
15. Shorthand
16. Wider IT experience including Publisher, Projects and access databases